Talent Acquisition Business Partner

Description

This position’s primary function is to execute activities for the Civil Service employment process for assigned departments in the School of Medicine (SOM). This requires an in-depth knowledge of state and federal laws governing employment, the State Universities Civil Service System (SUCSS) statute and rules, and numerous Office of Human Resources (OHR), SOM and University policies and procedures. The incumbent will serve as an HR consultant to applicants, assigned department(s), and employees to ensure Civil Service positions are filled in a timely and efficient manner.

Multiple Vacancies Available*

SIU School of Medicine does not participate in the E-Verify program. Employment eligibility will be verified in accordance with applicable state and federal laws.

Condition of Employment: Pursuant to the State Universities Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

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Examples of Duties

I. Talent Acquisition – 75%

• Review and process Civil Service recruitment vacancy requests to ensure proposed classification is appropriate and required forms and information are submitted appropriately in the Applicant Tracking System (ATS).
• Reviews and compares position descriptions for completeness and changes. Coordinates with departments to resolve issues.
• Prepare ATS vacancies for recruitment and maintain postings of positions on SOM and targeted jobs sites.
• Research and identify optimum recruitment efforts; actively source applicants for vacancies. E. As a liaison for SOM, works with the Talent Acquisition team to develop, nurture, maintain and evaluate relationships with contacts at higher educational facilities, technical schools, high schools, professional organizations and other sources in Central Illinois; also maintain community awareness and be involved in cultivating working relationships with appropriate professional contacts within the community.
• Implement and track diversity initiatives in the recruiting process. Capitalize on resources where diverse populations can be reached. Follow the Minority Staff Recruitment Plan.
• Work collaboratively with the Talent Acquisition team to plan, coordinate, promote job fairs and other networking events at SOM or within the community
• Work collaboratively with the Talent Acquisition team to create recruitment materials and a presence using various advertising/recruitment channels, an advertising brand for employment, and a listing of recruitment contacts.
• Review Civil Service applications to evaluate whether or not the applicant meets minimum qualifications for the position(s) to which they applied.
• Administer and score Civil Service entrance exams which requires the use of independent judgment in evaluating and determining applicability of answers. Responsible for entering accurate exam information into automated register system.
• Participate in exam development meetings and administer and grade pre-tests required by SUCSS as needed.
• Certify employment registers and perform candidate referrals on vacancies for the assigned department(s). Work with the Talent Acquisition team for overall Civil Service placement process, which requires both the use of creativity in striving to meet the staffing needs of SOM departments, but also an in-depth knowledge of the Civil Service statute and rules pertaining to register referrals and hiring.
• Obtain required documentation necessary for historical and audit purposes (i.e., properly coded and closed register, satisfactory employment references received by hiring official, interview rubrics and evaluation forms).
• Ensure that pre-employment screening is submitted and, as required, cleared prior to onboarding.
• As requested, extend offers of employment on behalf of the SOM; Work with Senior HR Business Partner and/or Director in the determination and negotiation of offer.
• Ensure timely completion of all hire and/or change of assignment paperwork; updates hire and tracking logs; notifies HR and other SOM staff of new or internal hire via email.
• Responsible for working with the team to ensure register maintenance, including annual register cleaning project and removals per SUCSS statute.
• Complete any additional employment specific functions, as needed and assigned
  
  

II. Other Administrative Duties – 25%

• Work with the HR team to ensure new employee onboarding is organized and optimizes the new employee experience.
• Provide professional back-up support to other areas of Talent Acquisition, including Faculty/AP, as needed.
• Develop and maintain monthly metrics to be utilized as supporting data as requested.
• Participate in team effort to streamline and improve services provided.
• Collaborate and communicate closely with other Talent Acquisition staff to ensure a cohesive team effort toward meeting goals.
• Respond to employment-related inquiries requiring skill in the use of tact and diplomacy in delivering unpleasant news.
• Process testing, classification, and employment functions initiated by SUCSS classification changes.
• Develop and maintain a strong working relationship with those with whom we serve.
• Other special projects and misc
  
  

Qualifications

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

• High school diploma or equivalent.
• Any one or any combination totaling three (3) years (36 months) from the following categories:
• course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associates Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelors Degree (120 semester hours) equals three (3) years (36 months)
• progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.
  
  

Supplemental Information

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security . This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.