What are the responsibilities and job description for the Receptionist/Administrative Assistant position at SJ Denham, Inc?
Receptionist/Administrative Assistant
Monday-Friday (11:30am to 5:30pm)
The Administrative Assistant will play a critical role in ensuring the smooth operation of our administrative and accounting functions. This position requires someone who is extremely organized, adept at multitasking, and able to work efficiently in a team environment. The ideal candidate will have excellent written and verbal communication skills, a solution-oriented mindset, and advanced Microsoft Excel skills.
- Calculate the customer’s bill using the dealerships computer system.
- Establish and maintain excellent working relationships with customers.
- Answer all incoming calls according to all company policies with exceptional telephone skills and direct them to the appropriate parties as necessary.
- Handle cashier duties, including processing payments and managing cash flow.
- Perform clerical duties such as filing, photocopying, and organizing documents
- Handle customer inquiries and requests in a friendly manner according to dealership guidelines.
- Maintain consistent and reliable attendance, ensuring all tasks are completed in a timely manner.
- Familiarize yourself with department structures and internal procedures for assisting customers efficiently.
- Assist with bookkeeping and accounting tasks, including managing accounts payable/receivable, preparing financial reports, and reconciling bank statements
- Take the initiative to exceed customer satisfaction, even if it requires overcoming obstacles.
- Present self as positive role model by demonstrating commitment to the department, customers, dealership, and company.
- Take written messages for occupied personnel and notify them as soon as possible regarding pending messages.
- Manage multiple tasks and projects simultaneously, prioritizing effectively to meet deadlines.
.Qualifications
- Pleasant and friendly demeanor and an outgoing personality
- Excellent communication, interpersonal and organizational skills
- Neat, clean, professional appearance
- Solution-oriented with excellent time management skills.
- Ability to work well in a team environment and collaborate with colleagues.
- Consistent and reliable attendance
- Excellent attention to detail an accuracy.
- Ability to work independently with minimal direction.
- Ability to prioritize job duties to meet deadlines.
- Minimum of three years of bookkeeping or accounting experience preferred.
- Proven experience in accounting, data entry, clerical, and cashier duties.
- Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
- Exceptional organizational skills with the ability to multitask effectively.
- Must pass a pre-employment drug test.
Job Types: Full-time, Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 30 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- No weekends
Experience:
- Microsoft Excel: 2 years (Preferred)
Work Location: In person
Salary : $20 - $22