Business Functional Analyst - Finance

Position Summary

The Opportunity: Reporting to the Director of Information Technology, the ctcLink Business Functional Analyst – Finance provides functional, technical, and business analysis roles for the ongoing support of the ctcLink (PeopleSoft) administrative systems.

Business Functional Analyst – Finance serves as a technical resource to the Business Office division and acts as a liaison between the ctcLink support team and college staff. The incumbent must be proficient in the PeopleSoft Finance modules and work as a liaison among department staff and process stakeholders to elicit, analyze, communicate, prioritize, clarify, validate, and document requirements for changes to business processes and information systems in support of department and college objectives. The ctcLink Business Functional Analyst will collaborate with staff, Pillar Leads and subject matter experts (SMEs) to develop query and reporting solutions within the ctcLink PeopleSoft system. These positions are expected to provide a project and organizational change management role within and between departments and provide training/job aids and knowledge transfer to department staff where required.

About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.

SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity minded leadership, faculty, and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.

Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

Process Stakeholder Liaison

• Work closely with local stakeholders and SBCTC resources in support of ctcLink PeopleSoft modules, creating SBCTC helpdesk tickets for stakeholders where necessary;
• Assist stakeholders and SBCTC staff in gathering required information for issue resolution;
• Act as a liaison with other college departments and divisions to support various activities such as ctcLink user meetings, SME meetings, SME process interviews and ctcLink training;
• Work closely with IT to develop and implement security/access strategies, processes, and solutions as well as database and data analysis solutions and tools. Document security requests for auditing;
• Perform separation of duties audits, working with stakeholders to ensure compliance or document exceptions to prepare for audits;
• Work closely with Pillar leads and IT Department to develop and implement security/access strategies and solutions as well as database and data analysis solutions and tools.

• Provide PeopleSoft system and functional configurations within the Finance module and work closely with SBCTC support analysts for issue escalation and resolution as required;
• Identify issues within ctcLink and provide recommendations and resolution;
• Coordinate with department managers and staff to identify needs, changes, testing, and training of system implementation and upgrades;
• Lead college review and testing of ctcLink PeopleSoft updates, including working with end users on new functionality, and determine the effect on current systems and business processes;
• Coordinate with department managers and staff to identify needs, changes, testing, and training of system implementation and upgrades;
• Support ctcLink Finance system functions, including (but not limited to) Grants, General Ledger, Accounts Receivable, Accounts Payable, Budgeting, Purchasing;
• Create ad hoc queries and reports, and train users to run queries, using PeopleSoft Query and other Business intelligence and data analysis tools;
• Manage and maintain AWE workflows.

• Participate in Common Process Workshops for ctcLink (PeopleSoft) Finance systems, including (but not limited to) Purchasing, Travel and Expense, and Budgeting, as a functional technical lead;
• Provide Organizational Change Management (OCM) functions and work closely with the college’s IT Team to promote continuous improvement and business process analysis within Business Office divisions;
• Identify areas for improvement in local ctcLink processes, working with stakeholders to correct processes with repeating or consistent errors;
• Assist with the improvement of specific Finance pillar functions, including (but not limited to) Purchasing, Accounts Payable, Accounts Receivable, and Travel and Expense;
• Develop collaborative solutions for processes not aligned with PeopleSoft;
• Research projects as needed.

Qualifications

Minimum Qualifications

• Associate's degree in Information Technology, Information Management, or related field;

• Extensive knowledge of or expertise attained by experience or support in any of the following: Accounts Payable, Accounts Receivable, Expenses, and Travel.

• Bachelor's degree or higher in IT or Process Management field;

• Functional leadership or Subject Matter Expert experience in PeopleSoft’s Finance modules, including Hyperion and/or PeopleSoft Query;

• Experience in providing organizational change management and business processes improvement solutions and tools.

• Experience in supporting PeopleSoft's Finance Modules and Workflow Engine;

• Certification(s) in Project Management, Change Management, ITIL, Lean and/or Business Process Reengineering, or other directly applicable areas;

• Knowledge of PeopleSoft data and data mapping and assessment for third-party systems;

• PeopleSoft security knowledge/experience.

Salary, Benefits, Conditions of Employment, Application Procedure, About SVC

Salary and Benefits:

• Annual salary rate for this twelve-month, 100% full-time position is $80,000 - $90,000 annually depending on experience;
• Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon as practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
• This position is exempt from civil service. This position is eligible for overtime.
• Salary, retirement, medical, and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
  • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
  • A current resume; (Attachment: Resume);
  • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.