Demo

Project Coordinator

SKENDER GROUP LLC
Indianapolis, IN Full Time
POSTED ON 2/25/2025
AVAILABLE BEFORE 5/22/2025

Job Description

Job Description

Hey! We’re Skender, nice to meet you.

Simply put, we’re builders. We build communities, relationships, dreams, and careers. If asked, “how would Skender describe itself?” We’d say we are an ambitious, humble, and compassionate company, looking for the right people to build a true partnership with for the long-term. The reason for our success is our people. We look for dynamic, high-energy, and fun teammates that are hungry for knowledge, ready to take charge of their career, and willing to have a blast while doing it.

Oh, we didn’t introduce ourselves…

About 70 years ago, Skender got its start in the basement of our founder’s family home. Now, Skender has two locations, our Chicago headquarters and our Indianapolis office, with over 300 employees. From humble basement beginnings to now, Skender has become one of the nation’s top 100 construction firms building dream spaces for many of the world’s leading brands. In more recent history (the past 15 years), we’ve won 28 best-place-to-work awards from three different organizations, each based on comprehensive workplace evaluations and employee input.

Wait, who are you?

We’re looking for a Project Coordinator who is ready to take their career to the next level on Skender's Indianapolis team. Do you enjoy assisting with administration, documentation, and overall organization for a fast-paced Operations team? Great. Are you someone with a go-getter attitude who can assume responsibility and communicate effectively with your team and other internal stakeholders? Even better.

Our team is driven by three core values :

  • Proactive : You’ve got the eye of a tiger and the drive of a Ferrari. You are self-motivated, a hard-worker, and are ready to learn.
  • Refreshing : Teamwork makes the dream work, right? Your success is your team’s success. You don’t shy away from giving credit where it’s due.
  • True Partner : You jump at opportunities to collaborate / knowledge -share, you like to ask questions and actively listen, and you stay actively engaged with your team.

If our values align with yours, this could be a great match. We love meeting new people, so we can’t wait to hear about you!

What will I do as a Project Coordinator?

Our Project Coordinators are pivotal players in our Operations team. You’ll be responsible for assisting in the administration, documentation and organization of the Operations Department as directed by the Project Manager.

Your main responsibilities will include…

  • Creating and assisting in maintaining accurate project files, adhering to Skender standards and templates. Consistently and accurately updates electronic drawings and slip sheets.
  • Prepares accurate weekly and monthly meeting minutes and reports in a timely manner.
  • Tracks expirations on certificates of insurance and compliance with insurance requirements for each project on a weekly basis. Assists in the tracking of LEED project data and submits high-quality LEED documentation.
  • Assembles final project paperwork and submits completed close-out portfolio to client and architect. Ensures project files are archived according to Skender protocols.
  • Disseminates ITBs and ensures an effective number of bids are received on time. Acts as a liaison between trade partners and Project Managers to deliver award decisions and communicate requests for feedback.
  • Accurately maintains Skender databases of vendors, including trade partners and insurance providers.
  • Demonstrates thorough understanding of submittal processing in accordance with Skender best practices. Shares submittal processing responsibilities with Project Engineers, based on market, project, and schedule expectations.
  • Assists the project team with RFI processing in accordance with Skender best practices. Distributes answered RFIs to appropriate parties in a timely manner.
  • Your educational background & prior experience :

    We’d like you to have at least 2 years’ experience in a construction-related field.

    What skills will we require?

  • Effective communication with internal and external stakeholders
  • Advanced organizational and documentation capabilities
  • Working knowledge of the bidding / budgeting process based on contract documents
  • Intermediate knowledge of profit components and billing standards
  • Experience utilizing Procore for scheduling and overall project management, and Sage for estimating
  • Working knowledge of building construction components and systems for conceptual budgets
  • Exposure to and general understanding of quantity take-offs, qualification of subcontractor bids, scheduling, general conditions and any project constraints or coordination issues
  • What's included in our Employee-First Benefits package?

  • Industry-leading compensation
  • Skender pays 100% of the premium for health insurance (medical, dental, & vision)
  • Annual deposit into health savings account
  • Dependent care FSA
  • Retirement with 100% match up to 5% of gross earnings
  • Generous vacation and sick time
  • Tuition reimbursement for continued learning opportunities
  • Wellness incentives
  • Parental leave for mothers and fathers
  • Employee referral program
  • Free employee assistance program services
  • Free short- & long-term disability insurance
  • Gym reimbursement
  • Charitable gift matching and volunteer events
  • New hire mentorship program
  • All of this, and more!
  • At Skender, our values guide our behavior and shape our actions. Our promise is an authentic commitment to equality, opportunity, and a respectful work environment for all. We embrace individuality and listen to diverse voices. We believe that hiring those with different experiences and backgrounds, ultimately enhances our expertise as an organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This statement applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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