What are the responsibilities and job description for the Document Controller position at Skidmore, Owings & Merrill LLP?

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

Ideas : We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
Knowledge : We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
Product : We strive for excellence in the concept, quality, and delivery of our work.
Individual : We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
Team : We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
Firm : We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

Executes clerical and document control services for design and construction documents in accordance with SOM's quality control and records management program with regular supervision from assigned supervisor.

Processes and maintains project documents (RFIs, ASIs, Bulletins, Submittals, etc.) as part of Construction Phase Services.

Exhibits understanding of document workflows, records management protocols, and the project deliverables for each project assigned and coordinates and integrates work with other project team members under the guidance of the assigned supervisor.

Performs limited work on project documentation and presentation work, including updating title blocks, editing notational drawing information of an administrative nature (revision clouds, dates, regulatory administrative notations, etc.).

Executes project archiving strategies in keeping with project goals and firm wide records management protocols.

Develops thorough understanding of project teams, their organization and individual roles for each assignment and supports those relationships to achieve project goals.

Proactively checks and coordinates project documents and computer filing structures (folder structures) and is responsible for quality control of such tasks in accordance with SOM's quality control program.

Actively supports compliance with BIM project standards and procedures.

Contributes to the development of standards, policies, and procedures in accordance with SOM's Quality Management System and records management protocols.

Manages time and workload to meet project task deadlines and commitments with regular interaction and direction from project leaders.

When appropriate, guides and teaches less experienced Document Control staff.

Leadership Responsibilities

Inspires and leads others by example, participates in staff mentoring and training, clearly defines team member expectations and responsibilities, empowers others, and delegates where appropriate based on team members' recognized abilities and potential.

In collaboration with team members, contributes to a clear and consistent work plan to achieve the project budget, deliverables, and schedule.

Actively engages in internal professional development opportunities.

Contributes to the implementation of sustainable strategies in all project assignments and the associated development of staff knowledge.

Contributes to the development of standards, policies, and procedures.

Protects SOM from financial and legal risk.

Minimum Qualifications

Completion of a four-year college degree, architectural degree program preferred.

Experience in the architectural / construction profession preferred.

Working knowledge of word processing, spreadsheet and database software and proficiency in Revit preferred.

Knowledge of applicable project management and document tracking applications (Prolog, Expedition, Constructware, e-Builder, Aconex).

Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM.

Our Benefits :

Health and Wellness : Medical, dental, vision, disability, and life & accident insurance

Savings : 401K matching, pre-tax spending accounts, and employee discount programs

Work / Life Balance : Inquire about our hybrid / flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program

Professional Development : Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $90,000.

Our Culture :

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you'll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.

We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.

We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.

For more about SOM : www.som.com

Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc). Applications without work samples will not be reviewed. Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.

Salary : $70,000 - $90,000

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