Medical Records/Central Supply/Scheduler *QMA Preferred

SUMMARY: The Medical Records/Central Supply/Scheduler position is responsible for creating new medical records by gathering appropriate record folders and content; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer; delivering records. This position will maintain the Nursing Department schedule. This incumbent will also maintain and order medical supplies as needed for the nursing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for timely ordering and stocking of medical supplies for the facility

• Gathers patient information by collecting demographic information from a variety of sources; interacting with registration areas and physicians' offices; retrieving information from automated printer.

• Initiates the medical record by creating and processing the patient care record folder.

• Maintains record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activities.

• Retrieves medical records by following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes.

• Keeps health care providers informed by communicating availability or unavailability of the record

• Ensure that all nurses stations are stocked with the necessary supplies

• Organize nurse’s stations on a weekly basis

• Organize all rented equipment (i.e. beds, wheelchairs, etc.,) and send back when not in use

• Other duties as assigned

QUALIFICATIONS:

• Qualified Medication Aide, Preferred

• Must possess, as a minimum, a high-school diploma or its equivalent

• Previous scheduling experience desired

• Strong oral and written communication skills

• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to multi-task, prioritize and work under pressure

• Professional appearance and demeanor

• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.

• Must be able to cope with the mental and emotional stress of the position.

• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.

• May be necessary to assist in the evacuation of residents during emergency situations.