Personal Assistant to High-Tech Founder and CEO

Location: Long Beach, California

Employment Type: Full-Time

About the Role:

We are seeking an experienced and resourceful Personal Assistant to support our Founder and CEO in the fast-paced high-tech industry. This role is instrumental in managing the executive’s professional and personal priorities, ensuring optimal use of their time while promoting a balanced and organized approach to their daily life.

Key Responsibilities:

Schedule Management:

• Oversee and manage a complex calendar, coordinating meetings, appointments, and travel plans.
• Proactively schedule downtime to ensure a balanced workflow and prioritize critical personal and professional commitments.
• Serve as the gatekeeper, prioritizing incoming requests and adjusting schedules as needed.

Personal and Wellness Coordination:

• Arrange appointments and maintain schedules for personal and health-related activities.
• Coordinate with service providers to ensure efficient management of personal tasks.
• Research and recommend resources to support work-life balance and overall well-being.

Family and Personal Engagement:

• Plan and organize family activities, events, and logistics, ensuring alignment with the executive’s schedule.
• Maintain clear communication with family members and other key contacts.

Administrative and Daily Operations:

• Handle day-to-day errands, reservations, and special projects as required.
• Prepare agendas, reminders, and summaries for meetings and events.
• Maintain confidentiality and handle sensitive information with discretion.

Travel Coordination:

• Plan and book travel arrangements, including accommodations, itineraries, and transportation.
• Anticipate and resolve any travel-related issues to ensure seamless experiences.

Supportive Partnership:

• Act as a trusted partner in ensuring priorities are met and stress levels are minimized.
• Stay proactive in identifying opportunities to improve efficiency and balance.
• Build and maintain positive relationships with colleagues, vendors, and service providers.

Additional Qualifications:

• Proven experience as a personal or executive assistant in a fast-paced environment.
• Strong organizational skills and ability to manage multiple priorities with ease.
• Exceptional interpersonal skills with a professional and discreet demeanor.
• Tech-savvy with proficiency in productivity tools and scheduling systems.
• Strong problem-solving skills and the ability to anticipate needs.
• Availability for occasional travel or extended hours as necessary.

What We Offer:

• Competitive salary and benefits package.
• 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions
• Opportunity to work closely with a high-impact executive and make a meaningful contribution to their success.
• A collaborative and supportive environment that values balance and efficiency.

Note:

This role requires a high level of professionalism, confidentiality, and adaptability to support both professional and personal needs effectively.

ITAR REQUIREMENT

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SCHEDULE

Weekdays; weekends as necessary