Events Coordinator

Description

The Events Coordinator is responsible for supporting the seamless planning, coordination, and execution of a wide variety of events, including weddings, corporate gatherings, birthday parties, reunions, memorials, and park-based events. This role will assist and work closely with the Janitorial & Events Set-Up Crew to ensure smooth set-up of events. This position requires a detail-oriented and customer-focused individual. This Events Coordinator will also assist with Bike Park Events and report directly to the Events Manager.

This is position may offer 16-24 hours (on-site) per week and requires availability on weekends and holidays.

Key Responsibilities:

• Work closely with the Event Department, ensuring seamless execution of ceremonies, receptions, meetings, and park events.
• Assist the Events Manager and Event Department in planning and organizing a variety of events, including weddings, corporate team-building activities, and community celebrations.
• With the guidance of the Event Manager, liaise with vendors (caterers, florists, photographers, etc.) to ensure timely service and smooth on-site execution.
• Serve as the primary point of contact for clients on event day, offering exceptional customer service and support throughout the entire event process.
• Collaborate with other departments to maximize event efficiency and ensure smooth coordination for guests and staff.
• Work with and assist our Janitorial and Set-Up Crew Team to ensure proper setup, tear-down, and cleanup of event spaces, including details like seating arrangements, décor, and supplies.
• Collaborate with the Event Department to create detailed event timelines and schedules, ensuring all activities are executed according to plan.
• Support event staff and volunteers to ensure operations run smoothly during events.
• Assist with day-of event responsibilities, including managing guest needs, troubleshooting issues with guidance from the Event Manager, and providing on-site guest services.
• Assist with administrative tasks, including phone/email correspondence, preparing event packets, and maintaining event files when applicable.
• Assist with event-related materials and inventory, ensuring that necessary supplies are available and properly stored.
• Collaborate with the Event Manager/Department and other departments to ensure successful event execution.
• Maintain consistent communication with the Event Manager to seek support when necessary.
• Exhibit a strong, team-oriented mindset with a focus on achieving collective success.
• Demonstrate the ability to respect client-approved details, understanding that decisions may be based on the client’s preferences rather than personal discretion.
• Be adaptable to changes in event details, adjusting plans as needed.
• Adhere to established systems and processes, with an understanding that these may evolve over time.
• Ensure the cleanliness and functionality of event spaces before, during, and after events.
• Help with event breakdown and cleanup, including setting up tables and chairs, cleaning restrooms, trash collection, and floor sweeping.
• Other duties as assigned.

Qualifications

Qualifications:

• Exceptional organizational skills, with the ability to manage multiple projects and deadlines simultaneously.
• Excellent communication skills, both written and verbal, with a strong focus on client relations and team coordination. Responding to emails within 24 hours and voicemails the same day when on the clock.
• Must be able to maintain a positive attitude, even in stressful situations.
• Proficiency in CRM systems, event management tools, and financial tracking software.
• Ability to work under pressure and handle challenging situations with professionalism and poise.
• Must display highly skilled management and interpersonal skills (verbal, written, listening and presentation).
• Must present themselves professionally while following SkyPark Look specific to department.
• Must be able to lift 50 pounds or more.
• Must be able to work outdoors, including: standing, walking, squatting, pulling/pushing, and lifting for majority of shift.
• Must be highly organized and detailed.
• Must be adaptable to a high paced environment.
• Must display excellent communication skills both by phone and in person.
• Must have excellent time management skills.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

Salary : $18 - $20