Office Coordinator/Administrative Assistant

We are seeking an Office Coordinator/Admin Assistant with prior office experience to join our fortune 500 soil distribution team to start immediately. Previous scheduling experience is a plus. This position starts out at $18 and and is 1st shift Mon-Fri, 8am-4:30pm and must be flexible with hours and OT on Saturday as needed.

Job Responsibilities

• The job would consist of customer service, making appointments with our customers.
• Need to be computer savvy and have the ability to multitask.
• Responsible for performing a variety of moderately complex clerical duties in support of the plant operations at plant level including the production, warehousing and distribution functions
• Assists in the efficient running of the office by performing various clerical duties including processing of incoming mail, filing, answering phones and greeting and assisting visitors
• Enters and confirms customer orders
• Performs Accounts Payable functions
• Maintains routine records and reports such as inventory records
• Responsible for performing a variety of moderately complex clerical duties in support of the plant operations at plant level including the production, warehousing and distribution functions.
• Assists in the efficient running of the office by performing various clerical duties including processing of incoming mail, filing, answering phones and greeting and assisting visitors
• Enters and confirms customer orders
• Maintains routine records and reports such as inventory records. Reviews and proofs calculations, compiles information and generates reports as requested
• Serves as a backup for the Dispatcher and Office Manager for critical functions such as dispatching.

Qualifications

• Strong computer skills and proficiency in Microsoft Office and Google Suite
• Previous office and clerical experience, including customer service
• Excellent organizational and time management abilities
• Experience with dispatching and multi-line phone systems
• Familiarity with QuickBooks and calendar management
• Bilingual candidates are preferred
• Demonstrated ability to proofread and perform data entry tasks

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Office: 1 year (Preferred)
• Appointment scheduling: 1 year (Preferred)

Ability to Commute:

• Imlay City, MI 48444 (Required)

Work Location: In person

Salary : $18 - $21