What are the responsibilities and job description for the Administrative Assistant Inflight - ORD position at SkyWest Airlines?
About SkyWest
As an InFlight Administrative Assistant you will be an integral part of the SkyWest community. This is a dynamic job where you will constantly learn new things and have the opportunity to work with SkyWest employees in many different areas. We are looking for someone who is always on top of things and loves to help others. If this sounds like something you would love to do, we’d like to hear from you about the possibility of joining our team.
Primary Job Duties
The InFlight Administrative Assistant will:
As an InFlight Administrative Assistant you will be an integral part of the SkyWest community. This is a dynamic job where you will constantly learn new things and have the opportunity to work with SkyWest employees in many different areas. We are looking for someone who is always on top of things and loves to help others. If this sounds like something you would love to do, we’d like to hear from you about the possibility of joining our team.
Primary Job Duties
The InFlight Administrative Assistant will:
- Monitor and order office supplies/forms for crewmembers
- Answer phones and emails, take and relay messages
- Operate and maintain office equipment and coordinate necessary servicing and supplies
- Organize and distribute all COMAT/Manual Revisions to crewmembers
- Prepare and process correspondence for Management
- Assist flight crews with Airport Security badges
- Control and distribute parking permits to flight crews
- Coordinate the activation/deactivation of ALL audits as requested for Crewmember airport access, including parking access
- Maintain flight crew lounge for cleanliness and keep bulletin board current
- Coordinate all crew lounge and office repairs with airport
- Administration oversight of all crew member SkyWest badges
- Assist with correspondence for transferring crew members
- Monitor and notify to return company property when pilot training is complete
- Distribute awards as needed (Step It Up)
- Responsible for shipping and mail oversight Assist with any other duties requested by leadership
- Must possess a valid drivers license and be willing to operate a 6 passenger van
- Must be willing and able to assist in the upkeep of the vehicle
- Oversee monthly SIDA Badge audits with the City of Chicago
- Central contact for crewmembers
- Communicate concerns, suggestions and ideas to Chief Pilot and Regional Operations Manager
- Assist in creating and developing new ideas for the smoothest operation of the department
- Organize and assist with domicile meetings and company events
- Assist new crewmembers by familiarizing them with the base
- Employee Appreciation and retirement coordinator (annual event)
- Update spare Electronic Flight Manuals (EFBs), check EFBs back into locker when required
- Update spare Electronic Flight Attendant Devices (eFADs), check eFADs back into locker when required
- Data entry into crew database
- Coordinate & delegate appropriate responsibilities to OJIs (those working light duty) and office interns
- Refer crewmembers to appropriate SkyWest employees to answer questions, etc.
- Excellent computer skills and experience with Word, Excel and Outlook
- Able to multi-task and prioritize
- Strong communication skills, both written and verbal
- Highly self-motivated, organized, and detail oriented
- Reliable
- Attention to detail and accuracy
- Work well without direct supervision
- Ability to maintain confidentiality
- Positive and approachable
- Ability to work at a desk and on a computer for long periods of time
- Ability to deliver and pick up items at different vendor and office locations throughout the airport
