What are the responsibilities and job description for the HR Operations Specialist position at SLAC National Accelerator Laboratory?
SLAC Job Postings
Position Overview
SLAC Human Resources is seeking an experienced and talented HR/Payroll professional to provide consistent, accurate and professional administration of all employment and payroll transactions. As an HR Operations Specialist, you will support diverse workforce administration processes, such as transfers, salary changes, promotions, and terminations. This position will often be the first point of contact for many human resources inquiries and serve as a resource to staff on HR/Payroll procedures and practices. Support the transition to new HRIS and align processes with the university¿s new service delivery model.
Your Specific Responsibilities Include
Support the execution of all HR transactions and administration, such as payroll processing, benefits administration, regulatory compliance, and onboarding and offboarding activities
Position Overview
SLAC Human Resources is seeking an experienced and talented HR/Payroll professional to provide consistent, accurate and professional administration of all employment and payroll transactions. As an HR Operations Specialist, you will support diverse workforce administration processes, such as transfers, salary changes, promotions, and terminations. This position will often be the first point of contact for many human resources inquiries and serve as a resource to staff on HR/Payroll procedures and practices. Support the transition to new HRIS and align processes with the university¿s new service delivery model.
Your Specific Responsibilities Include
Support the execution of all HR transactions and administration, such as payroll processing, benefits administration, regulatory compliance, and onboarding and offboarding activities
- The administration of records and payroll functions and coordinate the submission of HR transactions from SLAC PeopleSoft to Stanford University Payroll
- Enter full range of PeopleSoft data for personnel transactions to include new hires, address changes, terminations, status changes, retroactive reclassifications, layoffs and reorganizations
- Coordinate and perform data management activities including initiating transactions (e.g. Cell Phone Allowance, Payroll Advances, etc.) and ensuring compliance with Stanford policies
- Process and submit accurate and timely transactions to payroll (via Stanford Webform)
- Research and resolve records, payroll and/or other human resources issues.
- Internal audit controls
- Process analysis and improvement
- Identify bottlenecks and inefficiencies in current operations, proposing and implementing process changes to streamline workflows and increase productivity.
- Serve as a resource on HR Records and Payroll issues and effectively communicate human resources policies and explain human resources processes and procedures
- Provide HR Records and Payroll support, customer service, and issue resolution
- Partner effectively with HR, Payroll and Accounting specialists to resolve issues
- Handle highly sensitive and confidential information with discretion
- Conduct regular audits of all transaction and pay actions
- Ensure all scheduled pay increases and implemented
- Ensure all scheduled bonuses and supplemental pay and accurately implemented
- Create and maintain employee personnel records
- Manage records retention requirements
- Records retention and archival of personnel files
- Develop and apply a solid knowledge of University, SLAC, and DOE policies related to records matters and procedures
- Serve and point of contact regarding policy, pay practices and resolution of pay issues
- Manage time-sheets for employees placed on paid administrative leaves
- Define and implement internal HR practices that secure compliance with labor laws and align with the university¿s new service delivery model
- Assist in testing ERP system (currently PeopleSoft) changes, run routine reports, answer data questions and perform routine process and data entry audits
- Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
- Experience in HR or Payroll preferred.
- Strong attention to detail and accuracy.
- Demonstrated experience applying and interpreting human resources policies and procedures.
- Demonstrated experience successfully managing programs and/or projects.
- Demonstrated ability to prioritize own work and multi-task.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Ability to learn and apply general human resources policies using problem solving skills.
- Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
- Ability to consistently follow through with projects and assignments and meet deadlines.
- Excellent oral and written communication skills.
- Demonstrated strong and effective interpersonal and customer service skills.
- Strong analytical, critical thinking and problem-solving skills.
- Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
- Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
- Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
- Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
- Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
- Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
- Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages
- Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
- Rarely kneel/crawl, operate foot and/or hand controls.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
- Given the nature of this position, SLAC is open to on-site or hybrid work options.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1 General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
- Classification Title: Administrative Services Administrator 1
- Grade: H, Job code: 4121
- Employment Duration: regular continuing
Salary : $99,015 - $126,383
