Maintenance and Utilities Supervisor

Position overview:

SLAC National Accelerator Laboratory¿s Facilities and Operations (F&O) Division manages one of the world¿s premier science facilities on a 400-acre Stanford site with 150 structures for the Department of Energy. We are a service organization committed to the support and success of the Laboratory's Scientific Mission by providing safe and responsive engineering, construction, operations and maintenance of equipment, buildings, and infrastructure. This position reports to the F&O Field Manager

We are seeking a Systems Specialist with the following core discipline.

• Create dashboards to generate actionable data from Key Performance Indicators (KPIs) for teams to use to build and plan their day-to-day activities.
• Developed, maintained and published ad-hoc reporting and analysis for leadership.
• Implement recommendations to enhance operational efficiency, service delivery, cost savings, and innovative services for data management and reporting functions.
• Proactively performing data audits to identify errors in reporting and presenting solutions to managers for corrective actions.
• Conduct weekly calibration audits and coached vendor partners on their deviations.
• Collaborated with cross functional teams to remove any process gaps.

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park; CA.

Your specific responsibilities include:

• Reports under the F&O Field Manager
• Manage Maintenance and Utilities
• CMMS system and Building Management System
• Attends and support critical coordination conversation across the lab associated with continuing operational improvement and site support.
• Provide Adhoc support as needed
• Aligns with management goals and priorities, as prescribed by Operations Manager.
• Perform Preventive and Corrective maintenance to all related assets.
• Manage and coordinate employee improvement and training requirements.
• Perform proper asset documentation.
• Identify deficiencies and provide solution/s.
• Oversee and manage assigned staff, including other supervisors/managers, engaged in facilities management or building/equipment maintenance. Participate in department/unit strategic management.
• Supports Operations Manager for all related site wide improvement and infrastructure stability. Shall be available and respond to emergency calls upon the request of Operations Manager.
• Provide field training for all staff members and shall support standardization program to ensure quality of work and process improvement.
• Will align with organizational policy and procedure and will help implement existing and new processes.
• Oversee and manage assigned staff, including other supervisors/managers, engaged in facilities management or building/equipment maintenance. Participate in department/unit strategic management.
• Oversee the daily operation and management of assigned facilities and programs, including scheduling and assigning work to staff and coordinating with staff, subcontractors, and/or vendors; coaching lower-level managerial staff; overseeing staffing and performance evaluation of assigned staff; contributing to department or division staffing needs forecast.
• Clarify and resolve problems spanning multiple areas or technical fields and/or oversee or develop programs within assigned facilities.
• Manage and/or develop budget for area of responsibility, including staffing, maintenance, contracts, etc.
• Manage ongoing service contracts as applicable.
• Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.
• Oversee and/or monitor project activities; ensure integration with larger unit goals; coordinate with staff, subcontractors, and/or vendors.

To be successful in this position you will bring:

• Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).
• Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
• Demonstrated ability to work and communicate effectively with others.
• Demonstrated experience managing service contracts.
• Demonstrated experience developing and managing budgets.
• Demonstrated experience planning, developing, and implementing programs.
• Ability to interpret planning specifications, documents, working drawings, and related reports.

SLAC Manager Competencies:

• Results Through Others (drives results & directs work): Achieves expected results by effectively delegating and managing the work of others.
• Aligns Priorities (plans & aligns): Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.
• Applies Lab Acumen (business insight): Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.
• Navigates Complexity (managing complexity): Manages a multitude of information and complex circumstances to discern what is most important; demonstrates effective problem-solving, decision-making, and takes appropriate action, even in difficult situations or with conflicting data.
• Builds Trust (instills trust): Earns trust and credibility from team members, peers and stakeholders; demonstrates SLAC values of respect and integrity.
• Relationships (interpersonal savvy, collaborates, manages conflict, builds networks): Builds relationships to foster trust, collaboration, and a positive climate to achieve team, department/directorate and lab goals.
• Communication (communicates effectively): Ensures effective information flow to various audiences; delivers clear and appropriate written and verbal communications; makes clear and impactful presentations to a variety of internal and external audiences.
• Self-Awareness (demonstrates self-awareness): Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.
• Team Effectiveness (builds effective teams): Effectively motivates team members and fosters a diverse and collaborative team environment; leverages team members¿ strengths for overall team effectiveness; incorporates insights to improve team operations.
• Purpose & Vision (drives vision & purpose): Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.

Physical requirements and Working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

-

• Job Classification: Facilities Services Manager 2
• Job Code: 4362, Grade: J
• Duration: Regular Continuing

The expected pay range for this position is $143,719 - $173,095 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.