Senior Administrative Associate, Lab Director's Office

SLAC Job Postings

Position Overview

The Office of the SLAC Lab Director is seeking an energetic, organized, and detail-oriented Senior Administrative Associate.The successful candidate will work directly with the Director¿s Office and senior managers to facilitate event planning, visitor hosting, meetings, travel, requisitions, and website management both within the Office and in concert with Stanford University, other National Labs, and Silicon Valley partnerships.

The position requires working on comprehensive administrative and business support duties. This person is expected to apply initiative, resourcefulness and proactively resolve complex administrative and operational issues.This position will have the opportunity to interact with staff at various levels, as well as internal/external entities, and build strong relationships with a diverse constituency.

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park, CA.

Your Specific Responsibilities Include

• Provide complex administrative or operational support with minimal supervision. Core duties of the Senior Administrative Associate include, but not limited to the follow:
• Manages complex calendars, travel arrangements and associated logistics.
• Plans, prioritizes, and coordinates logistics for meetings, and conferences, and events involving internal and external stakeholders, including executives, senior staff, donors, and government officials.
• Composes correspondence; develops, reviews and edits presentations and documentation; independently researches and analyzes associated issues and/or compiles materials needed for presentation and/or decision-making purposes.
• Prepares agendas and coordinates planning arrangements for senior-level meetings and conferences.
• Interfaces with other laboratory directorates, U.S. Department of Energy, and Stanford University
• Creates presentations as directed by senior leadership.
• Serves as back up when needed for colleagues in the office
• Anticipates potential outcomes of actions or decisions and takes appropriate action independently to ensure outcomes are consistent with objectives.
• Manages multiple projects; anticipates and tracks critical dates and events; follows up with appropriate parties to ensure deadlines are met.
• Plans, schedules and manages logistics for reviews, site visits, conferences and external committees.
• Responsible for filing systems and ensuring all pertinent information and supporting materials are retained.
• Other duties may also be assigned
  
  

To Be Successful In This Position You Will Bring

• Bachelor¿s degree and three years of relevant experience, or combination of education and relevant experience.
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision
  
  

SLAC Employee Competencies

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.
  
  

Physical Requirements And Working Conditions

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
• Given the nature of this position, SLAC will require onsite work.
  
  

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
• Classification Title: Administrative Services Administrator 1
• Grade: H, Job code: 4121
• Employment Duration: Regular Continuing
  
  

The expected pay range for this position is $98,015 - $126,383 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.