Office Administrator

Summary:

The Office Administrator will support the essential function of the offices and support owners and employees with all administrative duties and corporate initiatives. The ideal candidate has experience with frequent interaction with customers, owners and employees.

Responsibilities:

• Greet visitors and vendors with friendly eye contact and a smile

• Provide excellent customer service to vendors as well as customers

• Monitor all visitor activity and ensure GMP policy compliance

• Answer, filter and direct phone calls

• Manage company’s email and respond or forward inquiries to the appropriate personnel

• File, copy and scan documents

• Monitor and distribute internal and external mails/packages

• Maintain records and update regularly

• Create, update and maintain Excel spreadsheets for various company operations

• Print and distribute reports

• Produce weekly departmental reports and distribute to the owners and managers

• Process donation requests

• Order and maintain office supplies

• Collect and set aside credit card receipts for reconciliation

• Support outsourced AP inquiries and duties

• Process employee reimbursement requests

Requirements:

• Bachelor’s degree with a minimum of 1-2 years of experience as an Office Administrator, Administrative Assistant and Receptionist

• Reliable, punctual, and committed to the job and company

• Able to follow instructions and established procedures with minimal supervision

• Possess excellent interpersonal skill and ability to communicate effectively with customers, vendors, team members and leadership

• Possess sound judgment when planning and accomplishing goals; Able to prioritize

• Have excellent project and time management skills (especially under critical deadlines)

• Be accurate, detail-oriented, thorough and have excellent follow through

• Possess a professional demeanor

• Be able to work under strict confidentiality

• Be flexible in a variety of situations and be a team player

• Excellent verbal and written communications skills

• Must have strong computer skills e.g. MS Office: Word, Excel, Outlook etc.

• Ability to maintain focus in spite of interruptions

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

Salary : $20 - $25