Contracts Specialist

Job Scope:  The Financial Analyst is responsible for the processing and monitoring of payments and expenditures.  The Financial Analyst ensures that expenses are coded correctly and payments are issued in a timely and appropriate manner.  Duties may include participation in contract monitoring, processing of invoices and purchase orders, statistical information collection and analysis, and data entry in SMA's computer systems.  The Financial Analyst may also responsible for assisting with month end closeout functions and other various reports as required.

Essential Job Functions:

• Responsible for the preparation of invoices to our various contractors on a monthly/quarterly basis in conjunction with the Senior Contracts License Specialist. 
• Assist Senior Manager Contracts with incidental reporting for LSF/DCF contractual billing utilizing General Ledger system and updating spreadsheets. 
• Assist Senior Manager Contracts with Deposits. 
• Assist Senior Manager Contracts with Accounts Receivable Aged reconciliation. 
• Will be responsible for TANF applications and re-certification. 
• Stay on task and meet deadlines. 
• Able to prioritize projects. 
• Verifies transactions compliance with financial policies and procedures. 
• Prepares and updates spreadsheets monthly as assigned. 
• Assist Senior Contracts License Specialist with DCF licensure when needed. 
• Assists with preparation and reports for the various funding contractors as specified by the contracts. 
• Assist with contract monitoring and year end audit work. 
• Assist Senior Contracts License Specialist with contract reporting and contract compliance as assigned. 
• Responsible for keeping oneself proficient and knowledgeable with various contracts and the compliance thereof. 
• Reviews documents for proper authorizations, support documents, and department (Reporting Unit) designations. 
• Assists with filing and scanning of contracts and other financial documents into SMA's computer system. 
• Responsible for supply ordering for department floor supplies room. 
• Abides by principles of EEO compliance and a workplace of dignity and respect. 
• Works cooperatively in a group/team setting. 
• Helps maintain accurate records for audits. 
• Takes guidance and direction from supervisors. 
• Arrives/Reports to work on time and ready to work. 
• Performs miscellaneous job-related duties as assigned

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education and/or Experience:  Associates degree in accounting or finance related discipline and financial and administrative experience. Equivalencies will be considered.

Knowledge/Skills/and Abilities: 

• Knowledge of accounts payable, accounts receivable and maintaining general ledger.
• Ability to maintain a high level of accuracy in preparing and entering financial information.
• Strong time management skills.
• Strong knowledge and experience in Excel and Office applications. 
• Ability to maintain confidentiality concerning financial and employee files. 
• Ability to establish and maintain effective working relationships with vendors, other employees and the public. 
• Ability to plan, organize and carry out work as assigned.

Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment.  Complete SMA required training during the first six (6) months of employment and updated if required.

Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.

Application: This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. It should not be used to limit the nature and extent of assignments such individuals may be given.