What are the responsibilities and job description for the Finance Management Assistant position at Small Parts?
Job Summary : To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department.
Responsibilities and Activities :
- AR Collections
- Invoicing & collections, OB10, AR issues reports ( bi weekly )
- SPI Elimination spreadsheet – Monthly
- Hti weekly review and reports
- PPE Monthly report
- Greets visitors and reviews / distributes safety protocol pamphlet as needed to assure safety of our visitors while on the premises
- AR Roll forward reports
- Receives and routes incoming telephone calls following established procedures -
- Logansport
- Opens incoming mail and processes outgoing mail daily
- Collects and distributes faxes, hand-delivered items, and phone messages
- Coordinates the schedule for company car usage and cleaning
- Schedules conference rooms
- Coordinates ordering of food and refreshments for meetings as requested
- Arranges copier service as needed for offices and plants
- Orders and maintains appropriate inventory of office supplies
- Pull daily banking and transfer to cash book and folders
- Maintains some Excel spreadsheets for reporting purposes
- Performs a variety of clerical duties including sending Customer / Vendor Visit Forms as required, maintaining cycle count reports, toner recycle, postage log and more
- Receives and posts all receipts daily for account receivables
- Create, maintain, and provide special reports related to accounts receivable as needed
- Setup new customers in ERP system
- Manage prepaid spreadsheet
- Calculate scrap values for vendor scrap invoicing
- PMA reporting-
- Provides Proof of Delivery documentation and copies of invoices for customers as needed
- Prepares and provides information for auditors as required
- Processes all invoices daily following the accounts payable procedures
- Processes all vouchers daily following the vouchers payable procedures
- Processes vendor invoice payments and expense report payments on the designated dates
- Interacts with vendors and customer service personnel to reconcile invoice price to purchase orders errors
- Prepare weekly and bi-weekly check runs
- Maintains sales and used tax reports as needed
- HTI and SPI bank statements
- Prepare and balance BBR for HTI and SPI
- AP issues lists – bi-weekly
- Maintains certification of insurance forms
- Assist the controller in creating and analysis of monthly financials metrics for management
- Create, maintain, balance, and provide monthly asset reporting, asset-to-budget reporting, maintain asset numbering system and maintain the FAS databases
- Responsible for monthly AP and AR reconciliation and aging report
- Prepare and post general ledger entries by maintaining records and files reconciling accounts
- Answer accounting and finance questions by researching and interpreting data
- Scrap end of month analysis and reporting
- COPO COQ reporting
- Balance cash book weekly
- Vouchers accounts payable invoices
- Reconciles financial report in ERP system
- Help with MPI Banking backup
- Backup for all of HTI activity
- Assist Controller with EOM closing activities
Competencies :
Qualifications :