What are the responsibilities and job description for the Legal Assistant position at Smart IMS?
Title : Legal Assistant
Location : Houston,TX
Duration : Long Term
Responsibilities :
- Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates.
- Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
- Create and update legal matters in internal matter management system (TeamConnect).
- Run weekly, monthly and quarterly reports using TeamConnect and PowerBI.
- Draft, format and revise legal documents under strict deadlines.
- Use Microsoft Word track-change function to edit and revise documents.
- Assist the lawyers in preparing correspondence, presentations, and routine reports.
- Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
- Process e-billings, invoices and payments within and outside the legal software system, TeamConnect and set up vendors in TeamConnect.
- Work in iManage to upload, review and research documents.
- Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
- Research inquiries and relieve leaders of administrative tasks.
- Act as an information resource around computer systems, support software and hardware technical support.
- Assist with other duties and special projects, as assigned by Supervising / Managing Counsel and other team members as needed.
- Assist and provide backup coverage to other legal assistants.
Required Qualifications :
Preferred Qualifications :
