What are the responsibilities and job description for the Product Specialist position at Smart IMS?
This is much more than a help desk position.
CSA will support a high-functioning government team by serving as the point-person for new service requests from internal agencies, as well as help requests from external customers. You will guide the intake and ticketing processes for our daily submissions and own each request from initial query to successful completion of the task.
This role is responsible for :
Managing customer support requests
Answering incident tickets
Ensuring effective communication between customers (agencies and vendors) and our cross-functional development team.
You will play a vital role to help enhance customer satisfaction while supporting our digital products.
Key Responsibilities :
Customer Support :
Manage all customer inquiries via tickets, email, chat, and phone regarding digital products and services.
Provide timely and accurate information for all support requests to both clients and the digital service support team, escalating requests where appropriate and when necessary.
Manage workorder and incident tickets within ticketing system, triaging, routing and guiding tickets to the appropriate teams
Work with DSST business analyst, project manager to triage tickets and understand client needs.
Set expectations with clients throughout the support process.
Feedback Integration :
Gather, document, and analyze customer feedback related to digital support requests.
Collaborate with the digital support team to relay insights and suggestions for product improvements.
Gather and manage customer feedback to continually improve service and support delivery.
Documentation Management :
Maintain up-to-date records of customer interactions and resolutions.
Develop and update user guides, and other customer support documentation.
Cross-Functional Collaboration :
Work closely with UX / UI designers, developers, and product managers to ensure customer-centric design, functionality, accessibility and branding standards.
Participate in meetings to provide customer perspectives and influence product development.
Reporting and Analytics :
Assist in tracking key performance indicators (KPIs) related to customer service and satisfaction.
Prepare reports on customer service trends and feedback for management review.
Process Improvement :
Identify areas for improvement in customer service processes and digital product functionalities.
Collaborate with teams to implement solutions that enhance the customer experience.
Qualifications :
Education :
Bachelor's degree in business, communications, or a related field preferred
Experience with web development and other technology development
Experience :
5 years of experience in help desk or customer service and support within the technology space
Customer facing communication skills and ability to speak holistically on status of in-flight tickets
Can assess and prioritize tickets effectively and work cross-functionally to identify resolution steps and dependencies to ensure efficient resolution
Experience with project management methodologies : Agile, waterfall, scrum, kanban as needed
Experience in the public sector; Municipal, State, Federal government
Familiarity with digital products and services is a plus
Experience working within in diverse cross-functional teams
Comfort in blazing a path through an ambiguous work environment
Judgement in dealing effectively and diplomatically with all levels of government staff
Ability to maintain strict confidentiality
Skills :
Excellent verbal and written communication skills
Strong problem-solving abilities with attention to details
Strong organizational and multitasking abilities
Strong time management and ability to prioritize
Strong technical competency along with willingness and ability to learn new tools
Familiarity with component-based content management systems : Sitecore a bonus
Proficiency in Microsoft Office Suite
Experience with customer support tools : Helix, Footprints a plus
Experience with project management tools such as Jira, and Confluence
Ability to manage many support tickets concurrently across multiple channels
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