Assistant Facility Operations Manager

Position Overview: The Assistant to the Facility Manager supports the Facility Manager in ensuring efficient warehouse and office operations. This role combines administrative, operational, and hands-on warehouse responsibilities. The Assistant is integral to maintaining inventory accuracy, facility safety, cleanliness, and assisting in daily warehouse functions. They will spend 50% of their time in the warehouse, collaborating closely with the Facility Manager and Warehouse Team.

Schedule:

• Shift: Monday-Friday, 7:00 AM - 4:00 PM (1-hour lunch).
• Responsible for opening and closing the facility daily.

Key Responsibilities:

Support to Facility Manager

• Assist with inventory review, confirmations, and adjustments in NetSuite system.
• Review solar and electrical sales orders (SOs); ensure accuracy and readiness for jobs.
• Oversee warehouse organization, safety, and cleanliness.
• Support the Facility Manager in larger warehouse deliveries and inventory check-ins.
• Track and manage incoming shipments, purchase orders (POs), and vendor returns (RMA processing).

Warehouse Operations

• Organize and clean warehouse spaces, ensuring shelves are stocked with overstock.
• Pick and stage jobs at least one day in advance; ensure all required materials are available.
• Assist with loading jobs into vans and ensuring teams can load items efficiently.
• Perform daily cycle counts and ensure inventory is scanned out correctly for all outgoing items.
• Maintain security by keeping warehouse doors closed and locked.
• Prepare recycling bins and call for pick-up when necessary.
• Keep the yard clean and organized.
• Complete warehouse paperwork in the Facility Manager's absence.

Administrative Duties

• Handle office maintenance, including light cleaning and daily resets.
• Manage office supply orders and ensure areas are stocked (e.g., drinks, snacks, conference rooms).
• Track and report vehicle maintenance needs (e.g., oil changes, tire swaps).
• Support office and warehouse safety initiatives and track compliance with vehicle requirements.

Team Collaboration

• Maintain a positive and productive work environment.
• Collaborate with the Warehouse Team to improve workflows and processes.
• Step in for warehouse team members as needed during absences or high workload periods.

Special Projects

• Take on special projects assigned by the Facility Manager, ensuring timely and high-quality completion.
• Identify improvement opportunities in warehouse and facility operations.

Qualifications:

• Strong organizational and multitasking skills.
• Experience in warehouse operations or administrative support roles preferred.
• Proficiency in inventory management software (NetSuite experience is a plus).
• Ability to work collaboratively with diverse teams.
• Problem-solving skills and attention to detail.
• Physical capability to handle warehouse tasks, including lifting and moving materials, 60 lbs on a regular basis.

Additional Information:

• This role is hands-on and requires flexibility to switch between warehouse and office tasks.
• Regular interaction with the Facility Manager, Warehouse Team, and external vendors is expected.
• A proactive attitude and ability to adapt to changes are critical for success.

This position is essential for supporting seamless operations, maintaining facility standards, and driving the success of the warehouse and office functions.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $45,000