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GRANT ANALYST

SMART
Detroit, MI Full Time
POSTED ON 1/26/2025
AVAILABLE BEFORE 4/24/2025

Job Description

Job Description

Job Description : Grant AnalystSection : Capital and Grant ProgramsDepartment : Finance

General Summary

Under general supervision, the Grant Analyst develops and prepares programming and grant documents in accordance with federal and state guidelines for allocation of funds to SMART, including funding applications and compliance reports. Responsible for monitoring status of procurement, project control, and vehicle inventory relative to SMART’s capital program and current and programmed grants. Attends federal, state, local agency and in-house meetings. Serves as information liaison for federal, state, local agencies and SMART staff for capital-related issues.

Duties and Responsibilities

Project Control Tasks :

  • Assists in developing administrative methods and procedures including a project control manual.
  • Maintains the capital programs status report, tracking all activity related to active capital grants.
  • Records and monitors all capital purchase activity and general ledger activity.
  • Reviews vendor and agency submitted invoice information prior to finance payment approval.
  • Monitors capital funds balances by grant contract and by project and alerts management to exceptions.
  • Provides status reports on capital programs as required. Monitors capital contracts status and timing.
  • Prepares and develops capital grant amendments and revisions.
  • Processes and maintains SMART’s vehicle titles for all current and past vehicles.
  • Prepares and files quarterly milestone reports for all applicable capital grants.
  • Reviews and coordinates procurement requisitions, purchase orders, and change orders with respect to administrative and financial cost matters.
  • Prepares grant closeout documentation utilizing various departmental input.
  • Performs other related duties as assigned.

Capital Programming Tasks :

  • Coordinates, inputs data and submits SMART’s Annual Application to MDOT for all state transit funds for the SMART service area.
  • Maintains databases tracking funding and status for all SMART vehicles
  • Processes auction vehicle paperwork.
  • Reviews and confirms requests for retirement and disposition of SMART vehicles.
  • Requests permission from MDOT to dispose of vehicles, updates mileage in MDOT’s vehicle database system for all SMART vehicles.
  • Assist in preparing SMART’s five-year capital budget and contributes to SMART’s Strategic Plan process.
  • Prepares compliance reports for federal and state agencies.
  • Serves as information contact for federal, state, and SMART, ombudspersons and staff in matters related to the above items.
  • Assists SMART project managers with the procurement of federal capital equipment awards for subrecipients.
  • Monitor and review internal authorization process for subrecipient grant contracts.
  • Performs other related duties as assigned.
  • Knowledge, Skills and Abilities

  • Bachelor’s degree in Urban Planning, Public Administration or Business Administration with emphasis in Finance preferred.
  • Three years experience in grant administration and / or program development of projects involving coordination with federal, state and local agencies.
  • An equivalent combination of education and experience may be substituted for minimum requirements.
  • Proficient in the use of Windows-based MS Word and MS Excel applications.
  • Effective written and verbal communication skills.
  • Strong analytical skills.
  • THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.

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