What are the responsibilities and job description for the Senior Staff Accountant position at SmartBill Ltd?
The Senior Staff Accountant will provide financial support services. The position works closely with other office personnel, internal departments, and external parties.
Duties and Responsibilities:
• Process daily reports for clients in Excel and/or in-house billing system (Link) and invoice client
• Process weekly and monthly invoices and send them to client
• Invoice clients from Legacy systems into QuickBooks
• Review Client A/R and follow up on past due/late invoices
• Enter end of month Merchant Services invoices into QuickBooks
• Input daily client postage payments for clients
• Accrue Payroll
• Process annual 1099's
• Filing/reporting of Sales & Use and CAT tax
• Monthly Profit Sharing Reporting
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Set up clients in database system and continuous improvement of system
• Enter daily transactions for electronic payments (AFT/EFT/Chargebacks) in QuickBooks
• Calculate and implement annual price increases to clients
• Daily bank deposits as needed
• Commission report for Consultants
• Perform other manual and repetitive tasks in support of the business
• Summarizes current financial status by collecting information, preparing balance sheet, profit and loss statement, and other reports.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Accountability:
• Strictly observe security, safety and housekeeping practices
• Maintain a strict level of confidentiality with the client information
• Acknowledges and adheres to SmartBill Information Security Policy
• Complete assignments promptly and correctly, while working independently
• Establish priorities and meet needs and deadlines of business
• Ensure all clients are invoiced based on their regular scheduled cycle
• Ensure that all clients are current with their invoices or placed on hold per company policy
• Maintains financial security by following internal controls.
• Maintains client confidence and protects operations by keeping financial information confidential.
• May be required to work additional hours outside of normal work week to meet deadlines
Qualifications:
• Knowledge of generally accepted accounting principles
• Proficiency in Microsoft Office products (Word, Excel and Outlook)
• Proficiency in QuickBooks (5 years)
• Strong analytical problem-solving aptitude with creative solutions, ability to organize work with large amounts of information efficiently, manage multiple projects and deadlines simultaneously with strong attention to detail
• Ability to communicate effectively and professionally, both in writing and verbally with clients
• Must be a team player
• Development of skills and knowledge
• Willingness to be flexible and adaptable to change
• Excellent client service
This position description is not to be construed as an exhaustive statement of accountabilities, duties, responsibilities of requirements. Any individual may be required to perform any other job-related activities or functions requested by his/her manager, subject to reasonable accommodation. SmartBill reserves the right to modify this job description to reflect changes in essential job duties made necessary by changing organizational needs, subject to reasonable accommodation.
