What are the responsibilities and job description for the Accounting Assistant (Harbor 2 - Corp Office) position at Smarter Nutrition?
The Accounting Assistant: performs clerical tasks such as data entry, processing invoices, maintaining financial records, preparing basic financial reports, identifying payment discrepancies, communicating with vendors and assisting with the overall accuracy of financial transactions.
RESPONSIBILITIES:
- Enter invoices, create POs, and enter bills for orders.
- Dashboard Updates.
- Vendor Invoicing, payment reconciliation, overage claims, shortage claim disputes, entering invoices, mail-in checks for orders, and entering sales, fees, and refunds for each day.
- Follows/adheres to the Standard Operating Procedures (SOP’s), Good Manufacturing Practices (cGMP’s), Standard Safety Practices, and all company policies/procedures.
- Completes other duties as assigned by management.
Dashboard Update:
Regularly update the dashboard for key metrics, ensure all relevant data sources are connected and accurate. Review and update KPIs (Key Performance Indicators).
AMZ Vendor Invoicing:
Create and process invoices for the Amazon account. Verify that all products shipped match POs details. Resolve discrepancies with relevant vendors or internal team to clarify pricing, quantities, or shipping terms. Maintains accurate records of invoices.
AMZ Vendor Payment Reconciliation:
Reconcile all payments, ensuring they align with invoice and billing records. Cross-check payment logs, vendor records, and reconcile all payments made to Amazon vendors. Identify any payment discrepancies and work with the finance team to correct errors.
AMZ Vendor Overage:
Monitors, investigates, communicates with vendors and documents causes of overages by reviewing shipping details and inventory counts.
AMZ Vendor Shortage Claim Dispute:
Handles, reviews, tracks, and maintains records related to shortages. Reviews shipping documentation and inventory reports to verify shortage claims. Contacts and tracks the progress of all shortage claims through vendors and adjusts inventory and invoicing.
Enter invoice, creates PO and enters bills for orders:
Enters all invoices in Quickbooks. Creates corresponding POs for new orders, regarding product details, prices, and shipping terms. Input billing information, verify all orders with documentation, and monitor any discrepancies between POs and invoices.
AMZ Vendor Overages:
Monitors, investigates, communicates with vendors and documents causes of overages by reviewing shipping details and inventory counts.
QUALIFICATIONS:
Regularly update the dashboard for key metrics, ensure all relevant data sources are connected and accurate. Review and update KPIs (Key Performance Indicators).
AMZ Vendor Invoicing:
Create and process invoices for the Amazon account. Verify that all products shipped match POs details. Resolve discrepancies with relevant vendors or internal team to clarify pricing, quantities, or shipping terms. Maintains accurate records of invoices.
AMZ Vendor Payment Reconciliation:
Reconcile all payments, ensuring they align with invoice and billing records. Cross-check payment logs, vendor records, and reconcile all payments made to Amazon vendors. Identify any payment discrepancies and work with the finance team to correct errors.
AMZ Vendor Overage:
Monitors, investigates, communicates with vendors and documents causes of overages by reviewing shipping details and inventory counts.
AMZ Vendor Shortage Claim Dispute:
Handles, reviews, tracks, and maintains records related to shortages. Reviews shipping documentation and inventory reports to verify shortage claims. Contacts and tracks the progress of all shortage claims through vendors and adjusts inventory and invoicing.
Enter invoice, creates PO and enters bills for orders:
Enters all invoices in Quickbooks. Creates corresponding POs for new orders, regarding product details, prices, and shipping terms. Input billing information, verify all orders with documentation, and monitor any discrepancies between POs and invoices.
AMZ Vendor Overages:
Monitors, investigates, communicates with vendors and documents causes of overages by reviewing shipping details and inventory counts.
QUALIFICATIONS:
- High school diploma or GED, and some postsecondary education.
- A basic understanding of accounting principles, such as bookkeeping and financial statements.
- Communication Skills (Oral/Written) - able to speak clearly and accurately in order to ensure effective department operations.
- Computer Skills (Intermediate) MS Office - Word, Excel, PowerPoint, Outlook, and Quickbooks.
- Detail Oriented - pays close attention to detail, accuracy, and completeness, double-checking their work.
What We Offer: :
- Competitive Wages, starting at $20.00 - $24.00/hour, depending on experience.
- Medical & Dental (company pays 75% of employees' HMO plans)
- Discounted Vision
- 401K match up to 3% of your annual salary
- Life Insurance
- Paid Holidays
- Vacation Days
- Sick Days
Robinson Pharma is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status concerning recruitment, hiring, promotion, and other terms and conditions of employment. Robinson Pharma takes affirmative action to support this policy to employ and advance in employment individuals who are minorities, women, disabled, and veterans.
Robinson Pharma, Inc will conduct a background check by using a third-party vendor to conduct such background investigations. After acceptance of an offer, you will be asked to complete and deliver authorization, consent and release of all background information. Employment will be 'at-will' and may be terminated at any time, with or without notice by either party in writing.
Salary : $20 - $24