Operations - AVP

Role Description

The Documentation and Operations Analyst is part of the Administration group within Sumitomo Finance & Leasing (SMFL) and is responsible for all aspects associated with the documentation, funding and operational support of middle market lease and loan transactions for the Construction, IT, Machine Tool, floorplaning, syndication, Transportation, and Japanese client business segments.

This role works with the various business units within SMFL to analyze the documentation and funding requirements by conducting a thorough review of credit approval and conditions, pricing, sales request submissions, customer legal organization structure and legal validity of personal and corporate guaranty, security interest, sales tax and vendor / dealer invoices and quotes. This individual is knowledgeable in the area of leasing and secured loan contracts.

Role Objectives

• Manage all aspects of documentation and funding including the preparation and validation of all legal documentation on loan and lease transactions to ensure the information accurately reflects the approved structure and adhere to company policies and procedures.
• Ensure the proper execution and receipt of all requirements to fund and book transactions in adherence to credit conditions, business policy / procedure guidelines, Know Your Customer ("KYC"), security interest and legal enforceability requirements. This also includes, UCC filings, lien searches, Aspire (leasing system) input for booking, vehicle title management, customer service, contract legal reviews and preparation for funding and booking.
• Responsible for managing leasing systems and data quality.
• Timely UCC Filing to obtain PMSI, knowledge of first security interest requirements and ability to properly assess and mitigate risk through Lien Searches; possess ability to review results, identifying any blanket or conflicting filings and follow through to obtain 1st security interest. Monitoring existing transaction, termination of UCC Filing
• Provide exceptional customer service to all SMFL's internal and external customers.
• Responsible for funding notification. Communicate closely with accounting team for funding amount, date and wire instruction.
• Provide due diligence documentation reviews of executed document packages; ensuring completeness and accuracy; identifying any issues and deficiencies.
• Conduct a Corporation Search under Secretary of each States, and ability to review and interpret entity formation and operating documents.
• Maintain, update or create reports including but not limited to insurance, deficiency, UCC expiration and title tracking reports.
• Ensure compliance with Know Your Customer ("KYC") requirements. Collect all the necessary documents / financials for approvals. Assess / analyze / review complex transactions as needed including debt subordination agreements, title guaranty, landlord / mortgagee waivers, amendments, assignment documents
• Interface with regional sales managers, dealers, vendors and customers regarding documentation deficiencies and pre-funding phone audit.
• Manage Property and General Liability Insurance Certificates for each transaction. Responsible for each renewal and negotiating with clients, if necessary.
• Responsible for monitoring existing accounts. (keep track of client’s information, equipment location, maturity of contract, EBO or buy out date, etc.
• Responsible for reviewing funding packages prior to funding transactions and to authorize (i) exceptions to Operational (Funding) Police & Procedures, (ii) post funding follow-up items and review and sign-off on receipt of any approved post funding follow-up items in accordance with the Operations Exception / Follow-Up Policy & Procedures.
• Manage new initiatives / special projects and assignments as required by the supervisor.

Qualifications and Skills