What are the responsibilities and job description for the Foundation Alumni Relations & Development Manager position at SMCCCD?

Posting Details

Position Information Posting Number S Position Title Foundation Alumni Relations & Development Manager Location District Office Department SMCCCD Foundation DIST (DEPT) Position Number 1C Percentage of Full Time % FLSA Exempt (does not accrue overtime) Months per Year 12 If other, please specify Min Salary $99, (annual) Max Salary $, (annual) Position Type Administrative / Supervisory Positions Posting Text Who We Are The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.

The College and the District The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32, students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the

Who We Want We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.

The Position Position Purpose

The Foundation Alumni Relations & Development Manager is a classified supervisory position reporting to the Foundation Executive Director. The incumbent optimizes the Foundation’s visibility among current and prospective donors and stewards the engagement of stakeholders, including alumni, faculty / staff, retirees, and campus-based clubs, departments, and organizations. The person also ensures exceptional stakeholder service, transparent fundraising support, and successful engagement events, activities, and campaigns.

General Description

The Foundation Alumni Relations & Development Manager is responsible, as a member of a team, for the successful execution of the Foundation’s strategic development goals, specifically the research, design, and implementation of fund development and stakeholder (alumni, faculty / staff, SMCCCD retirees, students, and campus-groups / departments / organizations) engagement strategies. Under the direction of the Foundation’s Executive Director, the position engages, develops, and stewards a pipeline of donors for the Foundation’s comprehensive campaigns. The incumbent also works with alumni, faculty / staff, SMCCCD retirees, campus groups / departments / organizations, and occasional givers to optimize their potential for annual, major, or planned gift donors. Finally, the Foundation Alumni Relations & Development Manager is the point person for campus groups / departments / organizations providing fund development expertise for fundraising initiatives.

Duties and Responsibilities The Duties and Responsibilities are representative and not intended to cover all duties the incumbent performs. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this class.

Participate in the development of the annual development plan, identifying the implementation goals for the Foundation’s campaign donors and specific stakeholder audiences (alumni, faculty / staff, and SMCCCD retirees, and campus groups / departments / organizations.
Design and implement strategies for the research, engagement, solicitation, and stewardship of campaign donors and stakeholder audiences (alumni, faculty / staff, SMCCCD retirees, and campus groups / departments / organizations) to optimize their potential for annual, major, or planned gifts.
Conceptualize and project manage engagement and stewardship events to increase the Foundation’s visibility with leadership-level ($1, ) donors and Legacy Society members.
Develop multi-platform annual giving programs to include all stakeholder audiences and track progress, measure fiscal results, collect donor metrics, and calculate the ROI with the goal of organizational agility, efficiency, and continuous improvement.
Identify donor prospects (an annual portfolio of at least 50 individuals) from stakeholder audiences and create targeted approaches to optimize their potential for annual, major, or planned gifts and secure campaign gifts, new funds, and planned gift commitments in conjunction with other staff.
Communicate regularly (briefing memos, proposals, thank you notes, written and oral updates, etc.) with assigned donors as a member of the Foundation’s donor stewardship team.

Stakeholder Engagement

Leverage stakeholder audiences to develop tailored communications for the entire donor trajectory, from recent alumnus or retiree to regular donor, major donor, fundholder, estate donor, measuring the impact of strategies.

Design and deliver targeted events and presentations for prospective campaign donors, faculty / staff, SMCCCD retirees, alumni, and the College fundraising bodies to increase the Foundation’s visibility, showcase departments, and deliver mission-aligned impact.

Cultivate a culture of philanthropy in the District by engaging student ambassadors, young alumni, and alumni volunteers in activities, events, and initiatives.

Identify alumni and cultivate relationships, mentorship, or internships among students and alumni, coordinating meetings or directing alumni to career development staff at the Colleges.

Act as the liaison for campus groups / departments / organizations (students, faculty, and staff) regarding needs and fundraising campaigns, activities, and logistics, answering questions, offering industry-specific knowledge, and providing training, coaching, and mentorship as needed.

Operations

Oversee the Customer Relations Management (CRM) system, train staff, and maintain up-to-date business processes and procedures, guaranteeing consistency of donor and prospect information, fund documentation, and data integrity.

Review donor lists to ensure accuracy, effective market segmentation, and the coordination of mailing lists.

Develop and maintain lists and records of alumni contacts, working in concert with the Colleges to provide opportunities for engagement in college events, advisory councils, and vice versa.

Employment Standards (acquired through education, training and / or experience)

Minimum Qualifications

Bachelor’s degree in marketing, communications, business administration, or a closely related field OR an equivalent combination of education and experience

At least 3 years of increasingly responsible experience with demonstrated effectiveness in non-profit or educational settings

Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA backgrounds of community college students, faculty, and staff

Knowledge, Skills and Abilities Knowledge of :

Higher education, nonprofit fundraising, collegiate and donor demographics, and all applicable policies and procedures.

Event planning, volunteer cultivation, and program design, development, and implementation.

Donor cultivation strategies and techniques and the moves management cycle.

Skills and Abilities :

Exceptional detailed- and results-oriented written communication skills, including the use of various writing styles and proofreading.

Superior verbal communication skills with a track record in public speaking.

Highly developed interpersonal skills including a propensity to express gratitude, patience, tact, and courtesy with stakeholders.

Implicit knowledge of the value of sensitive information and the ability to maintain upmost confidentiality in interactions with leadership, staff, and donors.

Contextual thinker with a strong sense of audience.

Effective project and event management with the ability to remain focused, meet deadlines, and manage multiple tasks independently and as a part of a team.

Ability to multi-task and prioritize workload under deadline pressure, using independent judgment to analyze problems quickly and accurately, and develop practical and effective solutions to solve a variety of challenges.

Strong leadership skills with the ability to work in a small, and collaborative, customer-oriented team environment.

Microsoft Office Suite, spreadsheets, and database software proficiently, including cloud-based fundraising and CRM software.

Advanced organizational skills and systems-implementation experience.

Background in training and leading the work of others.

Physical Requirements The environmental, physical, and mental demands described here are representative of those that an employee must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Environmental : typical on-site office environment; in-person work expected with potential to participate in the District’s telework program, as available.

Safety : to promote a safe working and learning environment employees must report any unsafe working conditions or practices, as well as any near-miss incident to their supervisor.

Position is designated as a Campus Security Authority

Position is designated as a Mandated Reporter under the Child Abuse and Neglect Reporting Act

Position is a Responsible Employee under the Equity in Education Act and Title IX

Physical

Frequent hearing and speaking to exchange information in person and online

Comprehend speech at normal levels

Upper limb dexterity to operate computers and peripheral equipment

Vision sufficient for daily and frequent use of computers, databases, and written materials

Sitting for extended periods of time

Frequent bending at the waist

Physical presence at on-site locations

Driving to, in and around San Mateo County

Lifting and carrying objects up to 20 pounds

Mental

Communicate and interact with others; compose oral and written communications and reports

Observe and interpret people and situations

Learn and apply new information or skills

Perform highly detailed work on multiple concurrent tasks

Use math / mathematical reasoning

Perform highly detailed work under changing priorities and deadlines on multiple concurrent tasks

Work with frequent interruptions

Self-regulate emotion and behavior

Preferred Qualifications Benefits Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred (b) and retirement plans are also available.

Posting Detail Information Open Date 02 / 28 / First Review Date 03 / 21 / Close Date Open Until Filled Yes Special Instructions Summary Required Application Materials

All applicants are required to submit :

1. A completed online District application form (go to to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact :

SMCCCD Office of Human Resources

CSM Drive

San Mateo, CA

Tel. : -

Fax : -

Email : Web Page :

Conditions of Employment Prior to employment, the selected candidate will be required to complete the following :

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

Salary : $99

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