What are the responsibilities and job description for the Sales and Estimating Coordinator position at SME Steel Industries?
About Us
SME Steel Contractors has provided comprehensive structural steel fabrication and erection since 1992 and is one of the largest fabricators/erectors of structural steel in the United States. Driven to be different from all others, SME is a division 5 company with a commitment to safety, value, and innovation. Visit https://smesteel.com/ to learn more. SME Steel Contractors is a division of SME Industries, Inc.
Why Join Us?
- Health and Wellness Benefits including Medical, Dental, Vision, Short Term Disability and Life Insurance.
- Financial Benefits including competitive compensation and 401(k) plan.
- Additional Benefits including Paid Holidays and Paid Time Off, Employee Assistance Program, and more.
Position Summary
We are seeking a Sales and Estimating Coordinator to join our team. In this role, you will serve as a critical point of communication between estimators, sales representatives, and clients. This individual will be responsible for managing the estimating schedule, maintaining sales data, and organizing our sales contact list within our CRM system. Additionally, they will oversee document control by downloading and structuring project files, issuing RFIs during pursuits, and ensuring that all necessary deadlines, calendar events, and meeting invites are effectively managed.
Key Responsibilities
- Manage and maintain the estimating schedule.
- Organize and track sales data, maintaining reports for leadership review.
- Maintain and update the sales contact list and CRM system.
- Issue Requests for Information (RFIs) during project pursuits.
- Download and organize project files into the internal file structure.
- Oversee document control for estimating and sales-related materials.
- Coordinate calendar deadlines, meeting invites, and follow-ups.
- Support estimators by compiling bid documents and ensuring completeness.
- Communicate with clients, vendors, and internal teams to facilitate estimating processes.
- Assist in developing and maintaining standard operating procedures for estimating workflows.
Qualifications
Required:
- 2 years of experience in sales support, estimating coordination, or administrative roles in construction or a related industry.
- Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.
- Experience working with CRM systems, document management software, and scheduling tools.
- Excellent communication skills, both written and verbal.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams, SharePoint) and project management software.
- Strong attention to detail and accuracy in managing files and data.
- Ability to prioritize workload and meet tight deadlines.
- Problem-solving mindset with a proactive approach to managing tasks.
Preferred:
- Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field.
- Familiarity with construction drawings, bid documents, and estimating processes.
- Knowledge of steel fabrication or construction industry terminology.
How to Apply
To apply, please submit your resume by creating an application profile at https://prd01-hcm01.prd.mykronos.com/ta/6158096.careers after which you’ll be able to view and apply to this or other postings. We look forward to hearing from you!
Equal Employment Opportunity: SME Industries Inc. and its divisions (SME Steel Contractors, Southwest Steel, CoreBrace, DuraFuse, and SME Logistics) are equal opportunity employers.
Employment Authorization: Applicants must be legally authorized to work in the United States without the need for employer-sponsored work authorization now or in the future. Proof of eligibility will be required upon hire.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Compensation Package:
- Holiday pay
Schedule:
- Monday to Friday
Work Location: In person
