What are the responsibilities and job description for the Purchasing Manager position at Smith and Vandiver Corporation?
SUMMARY DESCRIPTION
The Purchasing Manager oversees the Purchasing Department's performance. This involves sourcing raw materials, vendor selection, and managing purchase orders to ensure on-time delivery of materials for production. The role also includes managing the process, leading a team, adhering to Standard Operating Procedures (SOPs), and ensuring excellent internal and external customer service.
KEY RESPONSIBILITIES :
- Team Leadership : Lead and manage buyers, ensuring compliance with job descriptions, ERP software usage, training, and goal setting.
- Vendor Management : Maintain positive relationships with both domestic and international vendors.
- Inventory Management : Monitor stock levels to maintain adequate raw materials inventory to meet production schedules.
- Cost Management : Ensure cost-effective procurement and transportation of raw materials and supplies.
- Regulatory Compliance : Stay updated on import regulations, tariffs, taxes, and economic factors affecting vendors, informing the team as needed.
- Discrepancy Resolution : Handle claims related to short or damaged shipments and verify purchasing invoices and freight bills.
- Data Accuracy : Ensure the accuracy of purchasing information (e.g., costs, lead times, vendor data) in the ERP system.
- Vendor Qualification : Qualify new vendors and establish credit applications according to SOPs.
- New Material Sourcing : Source new raw materials and components as requested by Product Development and the Lab.
- Process Improvement : Collaborate with IT to improve data entry efficiency.
ESSENTIAL FUNCTIONS
o Source new suppliers and issue purchase orders.
o Request quotes, samples, and lead times for components.
o Coordinate transportation of materials and supplies.
o Ensure vendors meet committed delivery schedules.
o Provide material specifications as requested.
o Address quality issues, short shipments, or damaged goods.
o Review purchase order details for accuracy.
o Assist with invoice discrepancies.
o Negotiate pricing and order quantities.
o Coordinate with Accounting for timely vendor payments.
o Work with Sales Account Managers on order quantities, costs, and lead times.
o Participate in various internal meetings and other duties as assigned.
AUTHORITY
This position reports to the Sr. Procurement Manager.
SUPERVISORY RESPONSIBILITY
o Supervise three Buyers, including hiring, training, and evaluating performance.
o Provide feedback for self and team evaluations and goal setting.
o Address professional behavior or performance issues in collaboration with HR.
CLASSIFICATION
This is a full-time exempt role.
EDUCATION
College degree in business, purchasing, or related field, or equivalent experience.
REQUIRED QUALIFICATIONS
o Ability to analyze data and draw conclusions.
o Experience in managing processes and leading teams.
o Proficient in Word, Excel, and ERP systems.
o Strong communication skills, both written and verbal.
o Ability to evaluate vendors and ensure quality control.
o Knowledge of international import rules and vendor evaluation.
SPECIAL DEMANDS
DISCLAIMER :
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
