Emergency Management Director

JOB SUMMARY: Under the general supervision of the Board of County Commissioners, this non-exempt position is responsible for planning, directing, managing and coordinating a public service department to include budgeting, supervising, complying with federal, state and local regulations, policies and procedures, planning for short-term and long-term objectives, fostering department and community cooperation within the County while delivering the highest level of customer service.

ESSENTIAL FUNCTIONS:

• Prepares and completes reports on a weekly, monthly, annual basis.
• Develops short-term and long-term goals for department and/or organization.
• Consults with, and advises, the Board of County Commissioners on matters relating to department operations.
• Develops and oversees department budget including income and expenses, in cooperation with others.
• Purchases necessary equipment and supplies for the department.
• Researches the type of equipment or services to purchase or programs to support, and contracts to undertake; prepares request for proposals and bid specifications; determines cost alternatives with pros and cons and provides recommendations to Board of County Commissioners; prepares or reviews plans and specifications for supplies, services, and contracts.

· Oversees vehicle maintenance program.

• Defines and monitors performance, productivity, and compliance of subordinates with departmental missions, goals, objectives, policies, and procedures to ensure all work meets the required expectations.
• Conducts research and collects information on operation and administrative problems and issues; develops improved procedures, methods, and systems of operation and monitors implementation thereof.
• The ability to work cooperatively with other governmental, service, non-profit and private sector agencies and the public at large.

· Takes command and directs emergency operations for the County in a state of emergency or major incidents.

· Develops and implements department policies and procedures.

· Monitors state and federal regulations and assures department compliance.

· Coordinates service delivery in the deployment of equipment working with other public safety organizations, hospitals, and community resources.

· Develop and maintain the Local Emergency Operations Plan (LEOP) to state standards, outlining the roles and responsibilities of government and supporting groups under various emergency contingencies by coordinating the planning of all departments, agencies, and organizations having an emergency mission responsibility or capability. This includes the distribution of the LEOP and education of all involved in their primary duties and responsibilities.

· Develop a Planning, Exercise and Training (PET) program and a 3-year calendar to allow key local officials opportunities to practice directing coordinated operations under simulated emergency conditions.

· Oversees billing services and accounts receivable for the department.

· Provides guidance to schools, private organizations and community centers in selecting the best protective areas within existing structures.

· Works closely with local, regional, state and federal agencies including NOAA, Homeland Security, fire districts, police and law enforcement, EMS, schools, nursing homes, hospitals, and other public and private agencies to prepare response plans, operate emergency procedures, and remain in compliance with rules and regulations.

· Prepares studies and generates reports on program development and activities.

· Develop an Emergency Operations Center that incorporates internal procedures and staffing requirements to permit key executives to direct the coordinated emergency reponse of the local govermental departments and support groups.

· Meets with public officials regarding activities and services offered.

· Coordinate with industry to identify chemical hazards and to develop industrial emergency plans and response capabilities through the county’s Local Emergency Planning Committee.

· Assists with development of emergency preparedness programs for County employees and public.

· Performs general public relations work.

· Works to improve customer service.

· Works with other departments to ensure efficient and effective service delivery.

SECONDARY FUNCTIONS:

· Other related duties as deemed necessary or as required.

SUPERVISORY FUNCTIONS:

· Responsible for the overall direction, coordination, and evaluation of a department or function.

· Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

· Supervises direct reports through coaching, interviewing, hiring, and training employees.

· Plans, assigns, and directs work.

· Appraises performance, rewarding and disciplining employees, addressing complaints and resolving problems.

KNOWLEDGE AND PROFICIENCY:

· Knowledge of the principles and practices of emergency management services.

· Knowledge of federal, state, and local laws, ordinances and regulations applicable to emergency preparedness management programs.

· Plans long-term emergency preparedness programs.

· Knowledge of emergency management administrative procedures and practices.

· Knowledge of organizing volunteers and partners.

SKILLS:

· Skill in oral and written communication.

ABILITY:

· Ability to organize and lead personnel.

· Ability to analyze field situations and determine appropriate action.

· Ability to analyze and/or prepare budget information, reports and studies.

· Ability to read, analyze, and interpret general reference documents, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups and the public.

· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

· Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

· Ability to operate computers and software necessary to complete assignments, which may include word processing, spreadsheet, databases, global positioning equipment, software downloads from systems, etc.

· Ability to handle and resolve any issue promptly and efficiently under extreme stress and situations, while delivering the highest level of service to Smith County, the community and other departments or agencies.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

· Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

· Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.

· Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

· Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

· Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

· Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

· Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.

· Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

· Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

· Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is subject to call out 24 hours a day, overtime, and extended hours when necessary.

CERTIFICATIONS, LICENSES, REGISTRATIONS:

· Continuing education required.

· Valid Driver’s license.

· Kansas Certified Emergency Manager certification.

REQUIRED EDUCATION and/or EXPERIENCE:

Bachelor's degree from four-year college or university; or four to five years related experience and/or training; or equivalent combination of education and experience.

The incumbent must have the formal education and/or experience in occupations that demostrate the individuals’ ability to manage the entire emergency management program of Smith County

PREFERRED EDUCATION and/or EXPERIENCE:

Four to five years related experience and/or training; or equivalent combination of education and experience.

Significant previous experience in emergency operations is desired along with completion or willingness to complete the training programs prescribed by state and federal emergency management authorities. It is expected that within two years of employment, the candidate will become a Kansas Emergency Management Agency certified emergency manager at the basic level and is encouraged to seek advanced training and certification.

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to high. On occasion the employee may be exposed to outside weather and the situation may be dangerous or stressful. This position is subject to call out and shifts outside of normal business hours.

Job Type: Full-time

Pay: $37,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Evenings as needed
• Monday to Friday
• On call
• Weekends as needed

Ability to Commute:

• Smith Center, KS 66967 (Required)

Ability to Relocate:

• Smith Center, KS 66967: Relocate before starting work (Required)

Work Location: In person

Salary : $37,000 - $45,000