What are the responsibilities and job description for the Legal Administrative Assistant position at Smith Haughey Rice & Roegge?
Legal Administrative Assistant
Smith Haughey Rice and Roegge (Smith Haughey), a full-service law firm, is looking for a full-time Legal Administrative Assistant to join the team in its Grand Rapids, MI office. Smith Haughey was established in 1941 and since has been serving clients in communities across Michigan. We understand that our people define our success, and we work tirelessly to represent our clients and uphold the highest standards of the law.
The Legal Administrative Assistant will play a crucial role supporting a complex and diverse Health Law Practice and Medical Malpractice Litigation Practice. They will act as a “practice coordinator” keeping all aspects of the attorneys’ practices running. The ideal candidate will be a self-starter, exude a high degree of professionalism, and be the ultimate team player.
Major Duties and Responsibilities
- Overall collection and organization of documents and information for attorneys’ cases; handling a wide variety of complex and confidential time-sensitive material; maintaining accurate filing systems and dockets
- Management of attorneys’ calendars and overall schedules; keeping them apprised of court imposed or other deadlines and upcoming meetings
- Acting as a liaison between shareholders, associate attorneys, expert witnesses, and clients
- Assisting shareholders with tracking billable time
- Filing legal documents with proper courts
- Preparing and assembling materials, documents, and exhibits for meetings, court appearances, and hearings
- Composing routine letters and drafting documents
- Proofreading and correcting prepared materials for grammar, spelling, punctuation, format, and content
- Receiving and screening visitors and telephone calls; responding to inquiries on a variety of matters such as status of pending cases
- Acting as back-up to other Legal Administrative Assistants
- Performing other duties as requested or assigned
Desired Qualifications & Characteristics
- A bachelor’s degree in legal studies or another related field
- Two or more years of experience as a Legal Administrative Assistant
- Experience with Microsoft Office (Outlook, Word, and Excel) and document management software
- Strong organizational skills, with the ability to manage multiple projects simultaneously and meet deadlines
- Excellent verbal and written communication skills
- Proven ability to anticipate needs and discover new efficiencies
- Nimble-minded with ability to work in a fluid team environment
- Strong work ethic
As an equal opportunity employer, Smith Haughey is committed to a diverse, multi-cultural work environment. Smith Haughey does not discriminate in employment on the basis of age, race, creed, gender, gender identity, religion, marital status, veteran’s status, national origin, disability, sexual orientation, or any other characteristic protected by law.
Job Type: Full-time
Pay: $25.00 - $33.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Litigation: 2 years (Required)
Ability to Relocate:
- Grand Rapids, MI 49503: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $33