What are the responsibilities and job description for the Accounting Specialist position at Smith & Meadows, LLC?
Smith & Meadows, LLC is a full-service law firm seeking an experienced Billing Operations Coordinator to join our team.
The Billing Operations Coordinator will be responsible for managing the full billing cycle, client financial interactions, and account reconciliations, ensuring accuracy and efficiency in all financial operations.
Key Responsibilities:
- Managing the full billing cycle, including invoice preparation, tracking, and collections;
- Processing and maintaining client retainers, trust accounts, and settlements in compliance with legal and ethical guidelines;
- Addressing client inquiries regarding billing, payments, and account statements with professionalism and clarity;
- Ensuring accurate recording of attorney billable hours, expenses, and disbursements;
- Working closely with attorneys and support staff to ensure timely and accurate invoicing;
The Billing Operations Coordinator will also be responsible for:
- Reconciling client accounts, monitoring outstanding balances, and following up on overdue payments;
- Processing payments, including checks, electronic transfers, and credit card transactions;
- Maintaining organized financial records and documentation for auditing and compliance purposes;
The ideal candidate will have a Bachelor's degree in Accounting, Finance, Business Administration, or a related field, and 1 years of experience in law firm billing, finance, or accounts management. Proficiency in legal billing software, advanced Excel skills, and strong attention to detail and problem-solving abilities are required. Excellent communication and client service skills are essential for this role.
