Administrative Assistant to the CEO

Description

The Administrative Assistant will provide project and administrative support to the President / Chief Executive Officer (CEO) and multiple Senior Level staff members.  This individual is detail oriented, motivated, diligent, organized and business savvy with analytical skills, clear and concise communication skills, critical thinking, problem-solving skills, and proficiency in business writing and content creation that is essential to the success of this role.

The successful Administrative Assistant will ensure that the CEO is organized, informed, and prepared for anything that comes their way.  This individual will provide confidential administrative support and will act as the gatekeeper to executive leadership.  Flexibility and adaptability are key for the Administrative Assistant in Smith-Midland’s constantly changing environment. 

Day to Day Duties / Responsibilities

• Serve as a trusted gatekeeper to the CEO, act as his right hand
• Act as a liaison to the leadership team and the rest of the team
• Take initiative and anticipate your Executives’ needs
• Manage a busy calendar including business and personal appointments.
• Coordinating international and domestic travel arrangements
• Handle all expense reports
• Other duties as assigned

Required Skills / Abilities

• Excellent verbal and written communication skills
• Ability to remain calm under pressure
• Excellent internet research skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Ability to multi-task and be flexible with ruthless prioritization
• Strong organization skills
• Ability to maintain a professional and friendly attitude
• Professional discretion
• Able to work/interact with all levels within the organization

Qualifications

Education and Experience

• High school diploma required; Bachelor’s degree in Business Administration or related field is preferred but not required.
• At least two years of related experience required
• Knowledge of efficient office processes, procedures, and record keeping practices
• Knowledge and experience with Board Governance preferred

Physical Requirements

• Prolonged periods sitting/standing at a desk and working on a computer
• Must be able to lift up to 15 pounds

We offer competitive benefits including:

• Paid holidays, paid leave
• Annual profit sharing
• Medical, dental, and vision insurance
• 401k retirement fund match program
• A monthly company contribution to your Health Savings Account
• Short term disability insurance and life insurance
• Paid education tuition reimbursement and ongoing training and certification programs