Executive Director of Operations and Safety

Purpose Statement

The job of Executive Director of Operations and Safety is done for the purpose / s of managing the overall operation of assigned programs and services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as an integral member of the leadership team.

This job reports to the Superintendent.

Essential Functions

• Collaborates with a wide variety of internal and external groups (e.g. administrators, athletic / activity directors, auditors, community organizations, regulatory agencies, maintenance; buildings and grounds, etc.) for the purpose of implementing program components; creating long and short-term plans; and addressing organizational objectives.
• Coordinates and supervises four areas of support services and direct reports which include district transportation, district food service, the technology department, and all facilities. This includes supervision of district construction projects; district transportation program; district food service program; technology; maintenance and custodial; district purchasing program; district safety and emergency preparedness; supervision of school safety and / or security staff; budgeting, contracts, etc. for the purpose of effective and efficient operation of all support services in Smithville R-II school district.
• Develops a wide variety of documents and presentation materials, independently and / or through delegation to other personnel (e.g. plans, proposals, policies, budgets, grant opportunities, procedures, forms, etc.) for the purpose of implementing and maintaining services and / or programs.
• Manages assigned programs and related support services activities for the purpose of achieving organizational objectives while complying with established requirements.
• Oversees the school safety program (e.g. identifies safety issues, safety plans, crisis plans, SRO, etc.) for the purpose of delivering services which conform to established guidelines.
• Oversees the completion and submission of all state and federal transportation reporting.
• Oversees the completion and submission of all state and federal food service data, lunch and breakfast claims.
• Manages the district's insurance programs related to property, liability, and district-owned vehicles.
• Manages, monitors, and organizes the district's bidding process for service contracts and agreements and secure tracking and filing of such agreements.
• Participates in a wide variety of meetings, workshops, seminars, processes (e.g. decisions regarding cancellation of school due to inclement weather, Superintendent's Cabinet, Safety Committee, etc.) for the purpose of conveying and / or gathering information required to perform functions.
• Prepares a wide variety of reference, presentation, policy and administrative materials (e.g. plans, funding requests, reports, analyses, recommendations, procedures, etc.) for the purpose of documenting activities or projects and / or meeting compliance requirements.

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Other Functions

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include : developing and administering budgets; operating standard office equipment including utilizing pertinent software applications; planning and managing multiple projects; preparing and maintaining accurate records; training, developing and supervising staff; analyzing budgets; analyzing data; classifying data and / or information; comparing results; conducting interviews; counseling and mentoring employees; critical observation; estimating required resources; investigating problems; and performing standard bookkeeping.

codes / laws / rules / regulations / policies; grammar, spelling and punctuation; knowledge of community resources; practicing cultural competency while working collaboratively with diverse groups and individuals; school safety and security practices.

ABILITY is required to schedule a significant number of activities, meetings, and / or events; often gather, collate, and / or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and / or groups; work with data of widely varied types and / or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant. Specific ability based competencies required to satisfactorily perform the functions of the job include : adapting to changing work priorities; dealing with frequent and sustained interruptions; developing and maintaining positive working relationships; facilitating communication between persons with divergent positions; implementing change; maintaining confidentiality; meeting deadlines and schedules; providing direction and leadership; and setting priorities; working as part of a team; working extended hours; and working with frequent interruptions.

Responsibility

Responsibilities include : working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; supervising the use of funds for multiple departments. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands : some lifting, carrying, pushing, and / or pulling, and significant fine finger dexterity. Generally, the job requires 30% sitting, 40% walking, and 30% standing. This job is performed in a generally clean and healthy environment.

Experience : Job related experience increasing levels of responsibility is required. Operational experience related to public education, facilities, technology, and contracted services preferred.

Education : Master's degree in job-related area preferred.

Equivalency : Masters or Specialist degree in related area with increasing levels of job-related experience may substitute for MA Degree.

Certificates and Licenses

DESE Certificate

Driver's License & Evidence of Insurability Valid

Clearances

Criminal Justice Fingerprint / Background Clearance

Family Care Safety Registry

FLSA Status

Exempt

Salary Grade

N / Executive Director

Administrator Salary Schedule