What are the responsibilities and job description for the Registrar - Smothermon ES (2024-2025) position at SMOTHERMON ES?
Minimum Salary: $33,939 /Days: 217
Primary Purpose:
Process student enrollment, transfers, and withdrawals for the campus. Oversee the maintenance and processing of all student academic and attendance records at the campus level. Coordinate campus grading process. Responsible for campus attendance coding.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software for word processing, spreadsheets, data entry, and records management
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Understanding of and commitment to customer care principles
Experience:
Three years of clerical experience, preferably in a public school environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Process new student enrollments through Student Information System and verify enrollment documents meet requirements.
2. Request records for incoming students.
3. Maintain student academic records in a digital records storage database to include scanning, organizing, and labeling records.
4. Process campus withdrawals.
5. Coordinate grade reporting process, including verification and correction of grades, and preparation and distribution of report cards.
6. All duties relating to entering and maintaining accurate campus attendance coding and preparing regular attendance reports.
7. Assist campus administration and staff with preparation of reports and student data information.
8. Process yearly Returning Student Registrations for campus to include proof of residency verification.
9. Update and maintain accurate student data in the district Student Information System.
10. Assist with student scheduling.
11. Respond to parent, staff, and student inquiries in a professional and timely manner.
12. Attend all district position-related training.
Other
13. Compile, maintain, and file all reports, records, and other documents as required.
14. Maintain confidentiality of information.
15. Perform miscellaneous job-related duties as assigned.
16. Conduct responsibilities according to customer care principles of the district.
17. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer, desktop scanner, printer, calculator, copies, fax machine, and shredder
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Salary : $33,939
