Office Manager

Job Summary
We are seeking a highly organized and proactive full-time Office Manager to be the backbone of our operations, ensuring the seamless day-to-day functioning of our commercial real estate appraisal firm. As a key member of our team, you will play a vital role in streamlining processes, managing administrative tasks, and supporting staff and clients to drive business success. This is a dynamic position for someone who thrives in a fast-paced environment and takes pride in keeping everything running smoothly.

Responsibilities

• Manage daily office operations, ensuring efficiency and effectiveness in all administrative tasks.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Maintain organized filing systems, both electronic and paper-based, to ensure easy access to important documents.
• Handle phone calls with professionalism, demonstrating excellent phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring that all information is up-to-date.
• Coordinate office supplies procurement and inventory management to support operational needs.
• Support the team with various administrative tasks as needed to promote a collaborative work environment.
• Client Communication: Ensure timely responses to emails, phone calls, and client portal messages to maintain excellent customer service.
• Appraisal Bid Process: Assign bids to appraisers, submit and track bids, and follow up as needed.
• Appraisal Job Kickoff: Initiate data collection and client introductions.
• Job Tracking & Deadlines: Maintain up-to-date job statuses and provide appraisers with upcoming due-date reports.
• Report Assistance: Provide support for report completion, such as market/property research and formatting.
• Bookkeeping: Assist with invoicing, tracking payments, and financial record-keeping.

Qualifications

• Associate’s Degree or higher is required.
• Proven experience in an administrative or office management role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent customer service skills with a friendly demeanor.
• Proficient in data entry and familiar with computerized office systems.
• Proficient in Microsoft Office and the ability to learn industry-specific software.
• Solid time management skills to handle multiple responsibilities efficiently.
• Ability to work independently as well as part of a team in a dynamic environment.
• Detail-oriented with strong problem-solving skills.

If you are an enthusiastic individual who thrives in an organized setting and is eager to contribute to our team's success, we encourage you to apply for the Office Manager position today! To apply, send your resume to alyssa.tarbet@smswt.com by Friday, April 11, 2025.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Wolfforth, TX 79382 (Required)

Work Location: In person

Salary : $50,000