What are the responsibilities and job description for the Accounting Assistant position at Snell & Wilmer?
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Accounting Assistant Job Details:
Snell & Wilmer is currently seeking an Accounting Assistant in our Phoenix office to assist all teams across the accounting department with a multitude of tasks as demands arise. You will provide flexible support to the business intake, pricing, billing, accounts payable, accounts receivable, trust & retainer, client account collections, and finance teams from time to time. You will have the opportunity to be cross-trained by multiple teams and knowledgeable of their responsibilities and processes.
This position will work with the existing Accounting Assistant and will report to the Account Manager Coordinator. This is a hybrid working arrangement, once training is completed, with some work done from home and some work expected to be done in the office.
If you have at least 3 years of office professional experience, enjoy taking ownership of assigned tasks, build empathetic and genuine relationships, find innovative ways to create new value, and develop a depth and breadth of technical expertise across the department, apply today and we look forward to speaking with you soon!
Position responsibilities include, but are not limited to the following:
- Submits invoices or reimbursement requests for payment
- Answers incoming calls and assists clients with routine questions or refers the call to the appropriate person or team
- Assists secretaries and attorneys with navigating the accounting and billing software
- Generates and/or mails various reports or bills for the accounting team, administrative assistants, or attorneys
- Prepares and processes write-off requests for uncollectible accounts
- Processes credit card payments as received
- Completes and submits client vendor forms, W-9 forms, and electronic payment instructions
- Provides verbal wire instruction confirmation for incoming and outgoing wire transfers
- Processes billing and timekeeper maintenance requests
- Performs other duties as assigned or requested
Experience and Qualifications:
- At least 3 years of experience in an office professional environment; legal experience preferred, but not required
- Communicate clearly, tactfully, kindly and professionally with all Attorneys, Directors, C-Suite, Staff, and visitors to the office
- High attention to detail with the ability to multitask and prioritize effectively
- Must have an enthusiastic attitude and clear and courteous communication style
- Demonstrates unwavering confidence in decision-making and problem-solving, inspiring trust and motivation within the team
- Must be able to solve problems effectively and creatively
- Basic skills using Microsoft programs such as Outlook, Word, and Excel, required
- Maintain confidentiality of clients and demonstrate professional behavior and judgment in dealing with delicate situations
- Excellent time management skills with a proven ability to meet deadlines
- Ability to work under pressure, respond quickly to changing demands and be self-motivated with ability to work independently as well as part of a team
Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, up to 12 paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Equity and Inclusion. Be Seen, Be Heard, Be Valued, Belong.
We are an Equal Employment Opportunity employer.
