Business Office Manager

Business Office Manager - BOM

General Purpose:

Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound accounting practices.

Essential Job Functions:

This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive:

• Prepare and submit reports on a timely basis as required and directed by the Administrator, this company, and governmental agencies.

• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.

• Prepare and submit monthly resident billings for services provided.

• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.

• Monitor and manage the accounts receivable collection process.

• Pursue past due accounts persistently and maintain proper back-up documentation

• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.

• Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.

• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.

• Be responsible for ensuring daily bank deposits are made and reconciling all facility cash and checking accounts.

• Verify that resident trust is accurately recorded.

• Provide statistics to audit and reimbursement for year-end processing.

• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for Patient Trust Fund daily.

• Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.

• Supervise and oversee other business office clerical staff, as assigned.

Other Duties:

         

• Attend in-service education programs to meet facility educational requirements.

• Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information.

• Maintain confidentiality of resident and facility records/information.

• Protect residents from neglect, mistreatment, and abuse.

• Protect the personal property of the residents of the facility.

• Others as directed by the supervisor or administrator.

Minimum Qualifications:

  

• Business Degree or experience in health care facility; office management preferred.

• Organized and detailed work performance.

• Good communication skills with excellent self-discipline and patience.

• Genuine caring for and interest in elderly and disabled people in a nursing facility.

• Comply with the Residents’ Rights and Facility Policies and Procedures.

• Perform work tasks within the physical demand requirements as outlined below.

• Perform Essential Duties as outlined above.

An Equal Opportunity Employer