General Purpose:
Implements
human resources systems including effective staff recruitment and retention, benefits
administration, human resources management programs, employee
communication programs, training
and compliance with applicable State and Federal laws. Responsible for assisting new employees
by providing an orientation to the facility’s payroll and benefits policies and procedures.
Coordinates the processing of payroll and ensures their
accuracy.
Essential
Job Functions:
This facility
expects their employees to promote an atmosphere of teamwork with other employees
and hospitality and comfort
for its residents. Therefore, the following list of duties is not all-inclusive:
Pre-Employment Functions:
- Conduct short pre-screening interviews with all applicants to determine suitability for employment.
- Distribute employment applications as requested and refer applicants to proper department(s).
- Conduct reference checking, abuse registry checks, and certification/licensure checks (if applicable), prior to giving job offer.
- Conduct criminal background checks, as required, on all post-offer applicants.
Personnel File Maintenance/Benefit Administration:
- Prepare
employee files for Orientation.
- Maintain
accurate and current personnel files and logs.
- Maintain all employee benefit records
- Maintain, on a daily basis, a record of disciplinary action and work attendance, including
call-ins, leave of absence, sick leave, FMLA leave, and Workers’ Compensation leave.
- Maintain a record of due dates for all performance evaluations and notify supervisors when evaluations
are due.
- Assist with maintaining TB skin test and Hepatitis B shots due dates and notify supervisors
when such items are due for their department.
- Maintain records in confidential files.
- Notify employees of end of 90-day probationary period and corresponding eligibility for
benefits.
- Maintain
current and accurate records of benefits eligibility.
Training:
- Coordinate
and conduct new hire Orientation with employee follow-up.
- Assist with coordinating training for non-certified nursing assistants, as necessary.
- Assist with coordinating all full staff in-service education programs.
- Conduct full-staff
in-service education programs as directed by Administrator.
- Assist with departmental in-service and training programs as directed by Administrator.
- Maintain records (sign in sheets, summary ‘of in-service presented, and employee listing of in-services attended)
for all in-service education, staff and departmental meetings.
- Coordinate all training programs that are held within the facility in accordance with this facility’s
desire to emphasize training as a primary factor in providing top quality resident
care.
Safety:
- Coordinate safety program and serve as chair of safety committee. Schedule and conduct
monthly safety committee meetings, and document minutes of the meeting.
- Follow-up on all work-related injuries and illnesses as directed by policy and procedure.
- Maintain OSHA log.
Payroll:
- Perform duties relative to the facility’s overall payroll function.
- Calculate
payroll.
- Complete new hire forms and inputs into the payroll system.
- Input payroll changes (address changes, benefit deductions, etc.) in the payroll system.
- Ensure that garnishments are processed properly and timely.
- Review payroll for accuracy and distributes paychecks according to company policy.
- Keeps detailed records on wages paid and withheld.
- Completes payroll adjustment runs monthly, ensuring the accuracy and integrity of the adjustments.
- Prepare payroll checks in accordance with current pay periods to assure that employee
checks are received
on a timely basis.
- Receives and answers inquiries from department heads and employees regarding
paychecks, deductions, overtime, accruals and related matters.
- Maintain sick and vacation benefit accrual balances for employees.
- Maintain payroll files.
- Maintain 1-9 forms. Responsible for completing appropriate employer sections of the 1-9 forms. Verifies
that employees are eligible for employment. Responsible for following up on work authorizations that expire.
- Ensure that all required posters and documents are posted in appropriate locations
throughout the facility.
- Assist employees in acquiring uniforms and nametags, as needed
Other Duties:
- Mentors
department supervisors on human resources issues and programs. (Exempt level)
- Help create positive employee culture.
- Interprets and provides guidance to management staff on employee relations matters
ensuring that appropriate employment laws are being followed. (Exempt level)
- Analyze various HR metrics and make recommendations to improve efficiency, reduce
costs, minimize risk and reinforce company objectives. (Exempt level)
- Conduct all exit interviews.
- Ensure that all required posters and documents are posted in appropriate locations
throughout the facility.
- Ensure overall implementation of all corporate approved Human Resources programs and
systems which will include
but not be limited to: awards/incentive programs, benefit administration, HR related computer systems, etc.
- Be present as a silent witness at disciplinary action involving significant performance issues
or potentially volatile situations.
- Attend job-related seminars and training programs as directed by Administrator.
- Attend in-service education programs to meet facility educational requirements.
- Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation
Procedures and know how to use the information.
- Maintain confidentiality of resident and facility records/information.
- Protect residents from neglect, mistreatment, and abuse.
- Protect the personal
property of the residents of the facility.
- Others as directed by the administrator.
Minimum Qualifications:
- Candidates
for the HR Payroll Coordinator role must have an HR Certification (SHRM or PHR) or Bachelor’s degree
in Human Resources or related field.
- 1-2 years of experience in human resources preferred.
- Strong leadership and motivational skills.
- Excellent written and oral communication skills.
- Outstanding interpersonal skills with a high level of energy and enthusiasm.
- Organized and detailed in work performance.
- Good communication skills with excellent self-discipline and patience.
- Relate to and work with the ill, disabled, elderly, emotionally upset, and at times hostile
people within the
facility.
- Genuine caring for and interest in elderly and disabled people in a nursing facility.
- Comply with the Residents’ Rights and Facility Policies and Procedures.
