What are the responsibilities and job description for the Administrative Assistant position at SNI Companies?

Administrative Assistant (Contract to Hire)

Essential Duties & Responsibilities :

Greet and welcome employees and guests with prompt and courteous service.
Proactively direct guests to appropriate person and / or office.
Answer, screen and forward incoming phone calls.
Ensure all lobby spaces are tidy and presentable, with all necessary materials stocked and all elements in working order; write service requests for any needed maintenance of educational or other elements to keep lobby clean and in proper working order.
Receive, sort and distribute daily mail / deliveries.
Maintain organization security by following safety procedures and controlling access via the reception.
Order office supplies for mail room and lobby areas and keep inventory of stock.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Maintain a professional appearance and work area.
Handle lunch deliveries and locating recipient of delivery.
Proactively serves internal customers with high quality administrative support.
Actively promotes safe behaviors and health awareness at all times in the execution of daily tasks.
Performs other duties as assigned or required.

Qualification Requirements :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the experience, education, knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience :

Associates degree in business or similar field preferred.

Three (3) years of proven work experience as a receptionist, front office representative or similar role; work in the public sector desired.

Office management certification a plus.

Requirements :

Principles of excellent internal and external customer service.

Professional attitude and appearance.

Excellent professional telephone technique.

Maintain a friendly and positive attitude when interacting with customers, guests, and other employees.

Solid written and verbal communication skills.

Excellent organizational skills.

Multi-tasking and time management skills, with ability to prioritize tasks.

Fluent in Spanish, desired.

Quick learner.

Enthusiastic and personable.

Experienced in Microsoft Office Suite.

Follow established administrative policies and procedures.

Ability to be resourceful and proactive when issues arise.

With supervision, can establish and document administrative processes for others to follow.

Establish and maintain effective working relationships both within and outside the organization.

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Job Snapshot

Employee Type Contract to Hire

Location Vienna, VA (Onsite)

Job Type Admin - Clerical

Experience Not Specified

Date Posted 01 / 14 / 2025

Job ID 387783

Remote No

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