What are the responsibilities and job description for the VP Contract Administration position at So-Pak-Co, Inc.?
GENERAL SUMMARY : VP Contract Administration develops, negotiates, and evaluates company contracts on behalf of SOPAKCO.
Charged with ensuring that both parties are complicit with the terms of the contract, as well as ensuring that all contracts abide by local and federal laws.
Keen attention to detail and possess the ability to identify potential risks for our organization.
Strong analytical skills to analyze contracts, aiming to reduce costs and maximize profits while ensuring compliance with legal regulations.
Ultimately, this role involves ensuring that all our contracts align with legislative requirements and effectively contribute to our companys objectives.
ESSENTIAL DUTIES AND RESPONSIBILITIES : Full cycle administration of government orders and contracts, from receipt of customer request to contract closeout.
Control and reporting of property provided by or owned by the US government.
Prepare and execute quotes to government agencies.
Coordinate responses to government solicitations, based on the inputs of various departments, which address the terms and conditions of the solicitation.
Administer US Government contracts from issuance of factory order / work authorization to completion, ensuring compliance with terms and conditions.
Maintain efficient processing, recording, and filing of correspondence to ensure timely awareness of problems and assist in their resolution.
Manage and monitor orders from receipt to closeout.
Ensure Contract Data Requirement List (CDRLs) are submitted complete and on time.
Monitor On-Time Delivery (OTD) for government contracts and mitigate issues which could affect timely delivery.
Maintain OTD metrics.
Support Defense Contract Management Agency (DCMA) inquiries and audits.
Provide delay notices when applicable.
Coordinate efforts to assure prompt responses to customers, Director of Military Programs and Director of Compliance and Contract Management.
Maintaining files on US government correspondence and documents.
Review and execute NDAs, Tech Data Agreements, and other documents.
Support internal government status review meetings.
Assist in preparation of status reports, plans, and forecasts.
Review and adhere to ISO procedures and work instructions.
Submission of payments on government contracts through the Wide Area Workflow (WAWF) payment program.
Identify key provisions of government contracts and advise management of deadlines for fulfilling obligations.
Submission of invoices to other federal agencies for payment.
Managing Rations National Contract inventory from purchasing to production.
REQUIRED EDUCATION and / or EXPERIENCE : BS degree in Business Administration At least 2 years of experience in US Government contract administration Experience with procedures for maintaining accountability of US Government property.
Understanding of federal regulations (FAR and DFARS) Knowledge of legal requirements involved with contracts.
REQUIRED SKILLS AND ABILITIES NEEDED TO PERFORM THE ESSENTIAL FUNCTIONS OF THE JOB : Familiarity with production and scheduling techniques for US Government defense contract requirements Experience with WAWF (Wide Area Workflow) preferred.
Strong administrative, organizational and project management skills Good written and verbal communication skills Familiarity with accounting procedures Excellent writing skills Keen attention to detail, with an ability to spot errors.
Strong analytical and organizational skills Ability to work with varying seniority levels, including staff, managers, and external partners.
Ability to work in a fast-paced, people-oriented environment REQUIRED DECISION-MAKING AND ORGANIZATION IMPACT : Collaborates with the executive team to ensure the preparation of proposals, negotiation processes, and contract administration follow company policies and adhere to legal requirements.
Directs the development of policies and processes that govern the contract administration staff and provides guidance on contract terms and the assessment of contract proposals.
Utilizes expert knowledge of the contract life cycle, types of contracts, and applicable government regulations to lead and develop strategies for negotiation of complex or high-value contracts to meet business objectives.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
