Office Coordinator

Description

The Office Coordinator at Soapy Joe’s corporate office serves as the welcoming face of the business, providing exemplary customer service to all visitors, team members, customers, vendors, and clients. This role acts as a vital link between departments, facilitating effective communication and collaboration. Responsibilities include supporting HR functions, maintaining office organization, and upholding confidentiality with discretion. With a focus on efficiency and innovation, the Office Coordinator ensures smooth operations and a positive atmosphere reflective of Soapy Joe’s culture.

KEY RESPONSIBILITIES

• Support the front desk by greeting visitors and directing them accordingly
• Coordinate client meetings and internal meetings (greeting, ordering food/beverage, etc.)
• Purchase all supplies and inventory (office supplies, janitorial and break room).  Cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. 
• Maintaining a semi-monthly order schedule for consistent timing of fulfillment requests
• Create a system to maintain an inventory of items such as Office Supplies, Break Room(s), Needs Food (aka Costco) Order, IT computer supplies
• Manage new hire workspace needs 
• Maintain up-to-date company phone list and distribute internally when needed
• Maintain office equipment (shared office printers, etc.)
• Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs)
• Maintain clean office needs beyond cleaning service vendor (We Sell Clean!)
• Manage mail, collect, sort, distribute, or prepare mail and deliveries
• Coordinate travel arrangements when needed (airfare, hotel, transportation, etc.)
• Photocopy, email, fax, scan, and file as needed
• Be professional, reliable, and punctual
• Served as back-up to Executive Assistant when needed
• Serve as a resource for HR Department projects, as needed.
• Provide administrative and support to the company leadership team.

Requirements

REQUIREMENTS: EXPERIENCE

• High School Diploma or equivalent
• 2 years experience in an office setting supporting in an administrative role
• Proficient in Microsoft Office Suite. Experienced with Excel and proven ability to create spreadsheets for in-ventory, tracking, and organization purposes
• Experience in managing invoicing, credit card reconciliation, and basic accounting processing
• This role is in office daily from 8am – 4:30/5pm in Santee. Remote work is not available
• Ability to travel for special projects/events throughout San Diego County
• Customer service experience a plus
• Ability to remain in a stationary seated or standing position for various increments of time
• Able to move about to access a variety of tools and office equipment
• Able to consistently operate a computer or other electronic device
• Able to ascend or descend a ladder, crouch or crawl 

Salary : $22