What are the responsibilities and job description for the Document Controller position at Soben?
Description
Why Soben?
We’re an award-winning construction consultancy with huge ambitions to put ourselves firmly on the map. We’ve come a long way since operations commenced in 2011 but now is the time to step on the gas and realize our true potential.
It is a hugely exciting time to join our business and we have some amazing times ahead of us. We’re targeting to have 1000 people globally by 2030 to support our expansion plans in current locations as well as additional territories.
If you want to play an integral part in achieving our ambitious plans for growth and delivering an exceptional consultancy service for our clients in the LATAM & NA region, whilst progressing your own career in a supportive and dynamic environment, we want to hear from you!
Role description
We are seeking a skilled and organized Document Specialist with a strong knowledge of Procore to support the efficient processing and management of project documentation.
The ideal candidate will work closely with project teams to handle critical documentation, including TOP (Turnover Packages), drawings, vendor submissions, and other project-related materials. This role is pivotal in maintaining accurate records, ensuring timely submis-sions, and facilitating seamless communication across teams.
Key Responsibilities
- Manage and process project documentation, including Turnover Packages (TOP), engineering drawings, vendor submissions, and other related files.
- Utilize Procore to upload, organize, track, and maintain project records to ensure easy access and up-to-date documentation.
- Coordinate with vendors and internal teams to ensure timely submission and approval of documentation.
- Review and verify documentation for accuracy and completeness, ensuring compliance with project standards.
- Collaborate with project managers and other stakeholders to resolve discrepancies in documentation and provide updates on progress.
- Maintain a comprehensive filing system to support project handover and closeout requirements.
Skills, Knowledge and Expertise
- Proven experience as a Document Specialist or in a similar role, preferably in a construction or engineering project environment.
- Proficiency in using Procore for document management.
- Strong organizational and time management skills, with attention to detail and accuracy.
- Excellent communication skills to coordinate with internal and external stakeholders.
- Familiarity with technical documentation, including engineering drawings and project submissions, is a plus.
- Ability to work independently and as part of a team to meet deadlines.
About Soben
Founded in 2011, Soben is an award winning, international consultancy providing ‘cradle-to-grave’ procurement, cost, contract, commercial, project and programme management services for blue chip national and international contracting organisations. Our purpose is to ensure that our clients are commercially successful whilst delivering large scale and complex construction, infrastructure, and energy projects.
