TANF Administartive/Activities Assistant

SUMMARY:

The TANF Administrative Assistant provides administrative support. Performs administrative/clerical work for the front office. Performs related work as required or assigned. The employee is required to use judgment in applying general policies and procedures.     

DUTIES AND RESPONISBILITIES:

 Although other duties may be assigned, the essential duties include the following: 

• Front office reception and correspondence. Answering phones, e-mails and processing incoming calls and communications.
• Assists with all front office and administrative assistant duties including copying, collecting documents, participant check distribution, record keeping, filing, compiling meeting minutes/reports, collects invoices for billing, data entry and routine correspondence with staff and participants, front office organization of forms, flyers, resources, etc.
• Assist and oversee tutoring session
• Plan and implement Crafts/Activities for youth 12-19
• Chaperone youth 12-19 on overnight fieldtrips
• Assist with Facilitating and coordinating program workshops.
• Research and process participant referral requests as needed.
• Organize and maintain files.  Implement method for tracking file and safekeeping.
• Processes incoming/outgoing mail (prepare mail for the postal service, courier or overnight service).
• Obtain and track office sign-in sheets and participant attendance records.
• Maintain inventory/order office supplies as needed.
• Scheduling appointments and intakes for incoming clients.
• Assist with program recruitment as needed.   
• Follows all TANF policies and procedures for the transportation of TANF participants.
• Occasionally provides transportation to TANF Families and at-risk participants in the TANF van.
• Conducts all pre/post trip vehicle inspection procedures.
• Works with the transportation coordinator to establish routes and schedules to needed services within and outside of local communities, and develops schedules as needed.
• May perform all other duties as assigned/needed.

EDUCATION

• High School Diploma or equivalent.

EXPERIENCE 

• One (1) year of work experience or training, which demonstrates the ability to perform the duties of the position.  

QUALIFICATIONS

• The knowledge, skills, and abilities listed above may be acquired through different types of education, training, and experience.
• Establish and maintain effective working relationships with employees, other agencies and the public.
• Communicate effectively verbally and in writing.
• State and Federal regulations pertaining to operating vehicles.
• Work with the public and hard to serve populations. 
• Good Driving Record. 

REQUIRED 

• CPR/First Aid and Medical Certificate.
• A current California Driver’s License.
• Employees will be subject to unannounced alcohol and drug testing as a condition of continued employment.
• All applicants are required to complete the pre-screen Background Clearance and Drug Testing.
• Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg.