What are the responsibilities and job description for the Executive Assistant, North America position at Social Element?
🌎 Where: North America based on EST location (100% remote with some possible travel required)
🤝 Type: Full time role
🚀 Join Us at The Social Element! 🌟
Social Element is a global social media agency connecting brands and people socially. Our core purpose is to make better social for brands and social better for society
We're on the lookout for a talented Executive Assistant to provide comprehensive support to our executive and senior leadership team in North America! 💼
👊 The Opportunity
As an Executive Assistant, you'll be a key player in a fast-paced and exciting work environment. You will play a critical role in supporting our executives and Senior Leadership Team by managing schedules, travel arrangements, and various organizational tasks. You will also aid the marketing team and contribute to the successful execution of team and client events.
What You’ll Do
🗓️ Calendar & Meeting Coordination: Efficiently manage complex calendars for the CEO and Executive Team, scheduling internal and external meetings across time zones.
📧 Email & Communication Support: Assist in email management, prioritizing and drafting responses as directed. Handle general administrative duties, including document preparation and communication
📦 Mail Handling: Assistance with physical mail
✈️ Travel & Expense Management: Organize travel arrangements (flights, accommodation, transportation) and manage expense reporting for executives. Ensure compliance with company policies and budget management.
😎 Swag & Client Gifts: Coordinate sourcing, management, and distribution of promotional materials and thoughtful client gifts.
🖊️ Team Event Logistics: Plan and organize in-person team gatherings, including venue selection, travel, lodging, budgeting, and catering.
👥 Meeting Support: Attend key meetings, take minutes, track action items, and follow up as necessary.
🗺️ Resourcefulness & Knowledge: Maintain familiarity with key cities (e.g., NYC, Chicago, Atlanta) and gather resources independently as needed.
🙏 Project Support: Assist with special projects and initiatives as required, supporting broader organizational goals.
🤫 Confidentiality: Handle confidential information with discretion and integrity.
📱 Vendor & Client Relations: Support external client relationships and coordinate vendor communications.
About You 🫵🏽
Please note these benefits are for US based employees only
🏠 100% Remote working (with possible travel involved)
🌞 33 days of holiday (including the bank holidays)
🎂 Birthday off
🐕🦺 Annual Occasion Day off for an important event
🙏 1 Volunteer day off
😷 Paid Sick time off
⚕️ Group Insurance Medical plans with generous employer contribution, including one plan that is employer covered
🤓 Dental and Vision plans
🏦 FSA & HSA Options, with employer contribution to HSA on select plans
👴🏽👵 401k with employer matching
🌡️ Employer Paid Long-Term/Short-Term Disability
🧑🤝🧑 Enhanced family friendly policies
😴 Career Break: After 1 year's service, can take between 4 weeks and 1 year unpaid leave.
👩⚕️ Wellbeing Support
🏖️ Flexible Fridays (Working half day)
The Hiring Process
Culture Connect Call with one of Talent Team
Skills Experience Interview
Final Interview
The Social Element Behaviors For Success
Be focused and decisive 🔥
Be brave and inspirational 🦸
Be rigorous in our approach 🕵️
Be considered and inclusive 🤗
Be loud and proud 🔊
Our Diversity, Equality & Inclusion Commitment
We welcome applications from diverse and under-represented groups regardless of their background.
We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so even if you feel you don’t fulfill all the requirements, we encourage you to still apply — we’d love to hear from you! 🙂
We value having divergent thinkers who bring various experiences and viewpoints to the table at The Social Element. We strongly encourage members of underrepresented groups to apply.
We are also able to make reasonable adjustments throughout the full recruitment process so we invite you to identify any additional support that you may require to ensure you are supported throughout the full process.
✍️ How To Apply
If you're ready to make your mark with us, upload your CV and a cover letter explaining your personal/professional experience and why you're excited to join our team. Don't forget to include the specified details in your cover letter/video to ensure your application gets processed!
🤝 Type: Full time role
🚀 Join Us at The Social Element! 🌟
Social Element is a global social media agency connecting brands and people socially. Our core purpose is to make better social for brands and social better for society
We're on the lookout for a talented Executive Assistant to provide comprehensive support to our executive and senior leadership team in North America! 💼
👊 The Opportunity
As an Executive Assistant, you'll be a key player in a fast-paced and exciting work environment. You will play a critical role in supporting our executives and Senior Leadership Team by managing schedules, travel arrangements, and various organizational tasks. You will also aid the marketing team and contribute to the successful execution of team and client events.
What You’ll Do
🗓️ Calendar & Meeting Coordination: Efficiently manage complex calendars for the CEO and Executive Team, scheduling internal and external meetings across time zones.
📧 Email & Communication Support: Assist in email management, prioritizing and drafting responses as directed. Handle general administrative duties, including document preparation and communication
📦 Mail Handling: Assistance with physical mail
✈️ Travel & Expense Management: Organize travel arrangements (flights, accommodation, transportation) and manage expense reporting for executives. Ensure compliance with company policies and budget management.
😎 Swag & Client Gifts: Coordinate sourcing, management, and distribution of promotional materials and thoughtful client gifts.
🖊️ Team Event Logistics: Plan and organize in-person team gatherings, including venue selection, travel, lodging, budgeting, and catering.
👥 Meeting Support: Attend key meetings, take minutes, track action items, and follow up as necessary.
🗺️ Resourcefulness & Knowledge: Maintain familiarity with key cities (e.g., NYC, Chicago, Atlanta) and gather resources independently as needed.
🙏 Project Support: Assist with special projects and initiatives as required, supporting broader organizational goals.
🤫 Confidentiality: Handle confidential information with discretion and integrity.
📱 Vendor & Client Relations: Support external client relationships and coordinate vendor communications.
About You 🫵🏽
- Proactive, solution-oriented self-starter with strong organizational and multitasking skills.
- Excellent attention to detail and time management abilities.
- Strong written and verbal communication skills, comfortable interacting with all levels internally and externally.
- Discreet and able to handle confidential information with integrity.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Expertise in managing executive-level calendars, travel arrangements, and complex logistics.
- Proficient in Google Suite (Mail, Calendar, Docs, Slides, Sheets) and Microsoft Office (Word, Excel, PowerPoint).
- Resourceful and able to work independently while managing multiple priorities effectively.
- Proven experience as an Executive Assistant or in a similar administrative role, supporting senior executives.
- Expertise in managing executive-level calendars and travel arrangements.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficient in Google Suite (Mail, Calendar, Docs, Slides, Sheets).
- Resourceful, independent, and capable of handling multiple priorities.
- Discreet with the ability to manage confidential information.
- Experience in a remote work environment (desirable).
- Background in digital or social media (desirable)
- Familiarity with key cities like NYC, Chicago, and Atlanta.
- Experience in event planning and swag management.Experience in event planning and swag management.
Please note these benefits are for US based employees only
🏠 100% Remote working (with possible travel involved)
🌞 33 days of holiday (including the bank holidays)
🎂 Birthday off
🐕🦺 Annual Occasion Day off for an important event
🙏 1 Volunteer day off
😷 Paid Sick time off
⚕️ Group Insurance Medical plans with generous employer contribution, including one plan that is employer covered
🤓 Dental and Vision plans
🏦 FSA & HSA Options, with employer contribution to HSA on select plans
👴🏽👵 401k with employer matching
🌡️ Employer Paid Long-Term/Short-Term Disability
🧑🤝🧑 Enhanced family friendly policies
😴 Career Break: After 1 year's service, can take between 4 weeks and 1 year unpaid leave.
👩⚕️ Wellbeing Support
🏖️ Flexible Fridays (Working half day)
The Hiring Process
Culture Connect Call with one of Talent Team
Skills Experience Interview
Final Interview
The Social Element Behaviors For Success
Be focused and decisive 🔥
Be brave and inspirational 🦸
Be rigorous in our approach 🕵️
Be considered and inclusive 🤗
Be loud and proud 🔊
Our Diversity, Equality & Inclusion Commitment
We welcome applications from diverse and under-represented groups regardless of their background.
We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so even if you feel you don’t fulfill all the requirements, we encourage you to still apply — we’d love to hear from you! 🙂
We value having divergent thinkers who bring various experiences and viewpoints to the table at The Social Element. We strongly encourage members of underrepresented groups to apply.
We are also able to make reasonable adjustments throughout the full recruitment process so we invite you to identify any additional support that you may require to ensure you are supported throughout the full process.
✍️ How To Apply
If you're ready to make your mark with us, upload your CV and a cover letter explaining your personal/professional experience and why you're excited to join our team. Don't forget to include the specified details in your cover letter/video to ensure your application gets processed!
- If you would prefer to submit your application in a different format, please feel free to get in touch with us at talent_tse@thesocialelement.agency and we will be happy to assist you in any way we can. We will be unable to process applications via this inbox.
