What are the responsibilities and job description for the Sponsorship Coordinator position at Society for Mining, Metallurgy & Exploration Inc. (SME)?

Are you looking for an opportunity for advancement in a collaborative work environment that offers work-life balance and excellent benefits? The Society for Mining, Metallurgy & Exploration Inc. (SME) hires and rewards great people who are passionate about serving our members. We offer competitive compensation and benefits as well as distinctive benefits like a Safe Harbor 401(k) and Company Match 401(k) plan, flexible work schedules including a 9 / 80 Work Schedule, and Winter Break from December 24th – January 1st.

SME, is a scientific and technical society (501(c) (3) corporation) whose more than 15,000 members globally in more than 100 countries. SME members include engineers, geologists, metallurgists, educators, students and researchers focused on innovations in mining engineering. SME nurtures a professional community, develops technical content, and provides networking and educational opportunities for the mining industry.

TITLE : Sponsorship Coordinator

DEPARTMENT : Meetings Department

WORK TYPE : Full-Time Non-exempt

LOCATION : 12999 E. Adam Aircraft Circle; Englewood, CO 80112

PAY RANGE : $47,000 - $55,000 DOE

BONUS : 8% bonus potential based upon achievement of defined goals

401(K) : 3% automatic safe-harbor match plus 80% elective deferral match of the first 5% contributed by the employee

BENEFITS : Medical, Dental, Vision, FSA or HSA

Short-Term Disability Insurance, Employer Paid Life Insurance, Employer Paid Long-Term Disability, Travel Assistance, and EAP. Sick, Vacation, and Holidays including Winter Break office closure from 12 / 24-1 / 1. 9 / 80 Work Schedule option.

Summary

The Sponsorship Coordinator is a pivotal member of the Meetings & Exhibits team, supporting the retention, acquisition, growth and management of SME Strategic Partnerships and non-dues sponsorship revenue. The Sponsorship Coordinator is responsible for the communication, logistics, and relationship fulfillment to existing partners, while also providing research and prospecting support related to new strategic partners and sponsors of SME products and services. This role reports to the Manager of Partnership Development and is critical to the organization’s strategic growth and success.

Key Responsibilities

Create strong relationships with sponsors, corporate partners, prospects, and business line partners through timely communication and resource management.

Maintain a centralized pipeline tool, including prospecting, pitching, closing, and onboarding of SME Strategic Partnerships.

Assist in preparing sponsorship proposals, pitch decks, and other sales materials.

Sponsor onboarding : create, develop and execute sponsor contracts specific to each customer once a sale has closed.

Collaborate with SME IT and Marketing teams to track partnership performance metrics and adapt strategies to increase partner engagement.

Support and eventually take ownership of sponsorship fulfillment cycle, from point-of-sale through onsite fulfillment and post-conference wrap-up. Work closely with internal teams (Marketing, IT, Meetings & Exhibits) to fulfill sponsorship components. Coordinate and oversee execution of sponsor benefits including marketing, signage, digital mentions, registration, advertising, etc.

Support strategic partner growth through internal and external partnership communications around partnership launch, onboarding, regular check-ins and membership communication. Work with Membership and Customer Service team to evaluate and onboard new members, liaise directly with partners.

Manage multiple priorities and projects effectively. Drives project management plans to ensure successful fulfillment of sponsorship commitments.

Responsible for onsite fulfillment at SME Events.

Other duties as assigned.

Required Education and Experience

Bachelor’s degree and 2 years of administrative assistant, project coordinator, or event planning experience or equivalent combination of education and work experience.

Excellent computer skills, specifically MS Office products (Excel, Word, PowerPoint)

Preferred Education and Experience

Strong communication skills, both written and verbal.

Ability to build rapport with sponsors, partners, volunteers, and the public with diplomacy, discretion, and customer-service orientation.

Travel

5% travel

The above qualifications and requirements are representative, but not all-inclusive, of the knowledge, skills, and abilities required for the position.

Please submit a cover letter expressing why you are interested in this particular position, including how your experience is related to the duties of the position, and a resume to jobs@smenet.org.

EOE / Minorities / Females / Veterans / Disabled

Salary : $47,000 - $55,000

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