Meetings Manager

Salary range: $65,000 - $75,000 per year

Primary purpose: Manages the logistical functions necessary to plan SCCM’s educational and business meetings.

Responsibilities

I.  Meeting logistics for SCCM meetings, including the Critical Care Congress

• Coordinates with SCCM staff to gather the information necessary to plan successful meetings. Develops meeting budgets and manages related expenses.
• Develops meeting RFPs, researches and conducts visits to potential meeting sites as appropriate, and recommends meeting sites to the senior education manager.
• Negotiates meeting contracts with hotels, meeting suppliers, and vendors.
• Manages housing materials for staff, vendors, and VIPs attending SCCM meetings; compiles housing reports and maintains historical files.
• Manages logistics of SCCM meetings, including coordination with vendors for event venues, audiovisual, general contracting services, air travel, ground transportation, tours, security, and other ancillary vendors.
• Implements online committee, ancillary and exhibitor meeting request process for SCCM meetings as required.
• Responsible for the assignment and confirmation of meeting and hotel rooms to make optimal use of contracted facilities for all SCCM meetings.
• Develops meeting specifications for SCCM meetings to ensure that all parties are informed of the many details required for successful meetings.
• Works with the marketing department to order required signage for SCCM meetings as required. Assists marketing and publications departments with the development of meeting promotional materials, including collection of information from hotels, convention centers, etc.
• Along with the senior education manager, co-leads the Congress Command Center, monitoring all Congress events and coordinating logistical responses with staff, vendors, suppliers, and the facility.
• Reviews hotel, convention center, and vendor invoices after SCCM meetings to ensure proper charges and coding for each function.
• Maintains general meeting information on the SCCM website and internal staff resources.
• Provides on-site staff support at SCCM meetings as required.

Requirements

• Bachelor’s degree; CMP or related meeting certification
• 5-7 years meetings experience
• Experience in medical meetings setting preferred
• Strong understanding of meetings management
• Process-oriented approach and ability to troubleshoot difficult projects
• Excellent time management skills with ability to work on multiple projects simultaneously
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a collaborative team
• Experience in a technology-oriented, remote work environment
• Strong organization and critical thinking abilities

Why SCCM?

• Flexible Work Options: With our generous remote work policy, much of your work will be from home. We value work-life balance, but you’ll need to be able to come into the office when required by your supervisor.
• Chicagoland Area: You must live in or be willing to relocate to the Chicagoland area.
• Travel: A little travel (<10%) may be involved to attend events, meetings, and conferences.

What We Offer:

• Generous Paid Time Off: Take advantage of paid vacation and 12 paid holidays each year, plus a summer hours program for that perfect work-life balance.
• Comprehensive Benefits: Enjoy medical, dental, short- and long-term disability, and life insurance coverage to keep you and your family protected.
• Paid Parental Leave: Take the time you need to bond with your new addition to the family.
• Matching 401(K): We invest in your future with a 401(K) matching program to help you save for retirement.
• Educational Assistance: Continue learning and growing with educational assistance—we’re invested in your personal and professional development.
  

SCCM is an Equal Opportunity Employer

Salary : $65,000 - $75,000