Accounting Technician

Society of Former Special Agents of the FBI, Inc.

Accounting Technician

POSITION SUMMARY: This position performs a variety of support duties related to the Finance Department to include: Accounts Receivable, Accounts Payable, processing of Cash Receipts functions, as well General Ledger functions and other Administrative duties.

RESPONSIBILITIES:

Accounts Payable/Payroll

Performs the day-to-day operation of Accounts Payable and Payroll functions:

• Reviews accounts payable transaction entries prior to posting and processing of check run.
• Processes invoices, expense reimbursement and refund requests received from vendors, board members and employees.
• Ensures proper expense coding and appropriate authorization and supporting documentation is provided prior to entering into the system.
• Matches & submits payment requests with supporting documentation to authorized signers.
• Responsible for safeguarding any and all confidential information and ensures that it is used appropriately.
• Monthly reconciliation of select balance sheet accounts.
• Performs balance sheet account reconciliations relating to accrued payables as well as accounts payable on a regular basis.
• Prepares journal entries as required.

Cash Receipts

• Prepares timely deposits of all funds received by the Society and Foundation.
• Inputs all cash receipts processed through Association Management System (AMS) . This includes miscellaneous cash receipts, sponsorships and membership dues.
• Daily reconciliation of bank credit card deposits, AMS receipts and bank transactions. Researches and resolve any credit card settlement discrepancies.
• Processes payments and refunds through virtual terminal.
• Ensures that cash receipts are coded to the appropriate member account and the appropriate general ledger account number. Codes back-up documentation received with the check with the deposit date, and amount.
• Researches any miscellaneous cash receipts to determine how they should be coded and researches any other questions that arise in the course of processing the day’s cash receipts.
• Corresponds with or calls members to resolve payment discrepancies or other questions regarding cash receipts. Keeps member correspondence and vendor correspondence files.
• Prints and files the daily summary of cash receipts postings and any other reports related to the cash receipts function. Binds and files each day’s cash receipts deposit folio back-up in date order.
• Assists with GPA calculations for scholarships.
• Responsible for IRS 990 reporting for chapters.

General Ledger

• Prepares journal entries of monthly banking activities in accounting system (Quick Books) for supervisor in order to prepare bank reconciliations.
• Assists Accountants with dues/conference revenue reconciliations & G/L reconciliations.
• Assists with the development and documentation of internal accounting operating policies, procedures and process improvements for general accounting functions.
• Assist in Month-end and year-end closing process. Participate and assist in the annual audits with preparing of audit schedules.
• Ensures compliance with Society’s policies, procedures, tax regulations, local GAAP and US GAAP regarding financial matters.
• Analyzes and maintain the general ledger accounts.
• May prepare and analyze various accounting reports; coordinates revenue and expense accruals and ensures timely and accurate monthly and year-end close.
• Verifies Batch GL transactions as correctly posted in QuickBooks for both companies.
• Other related duties as assigned.

INTERNAL RELATIONSHIPS:

Society Staff.

EXTERNAL RELATIONSHIPS:

Members, vendors.

BACKGROUND:

• Education: Bachelor's Degree in Accounting; may substitute education requirement for experience in an accounting or bookkeeping position.
• Technical Skills: Bookkeeping, basic understanding of General Ledger accounting and financial statements, knowledge of word processing and automated accounting systems (Quickbooks Online preferred), proficiency with Microsoft Excel and Word software.

SUPERVISORY RESPONSIBILITIES:

None

SUPERVISION RECEIVED: Will receive direct supervision from Senior Management, who set priorities, provides guidance and oversight, and reviews work product. As this position has access to confidential and sensitive information, the Accounting Technician is expected to maintain a high level of integrity and professionalism at all times.

ESSENTIAL FUNCTIONS/KEY ATTRIBUTES:

• Ability to use chart of accounts to correctly enter and work with accounting data using established budget codes and procedures.
• Ability to correctly and accurate enter data into and to use the financial computer programs including MSOffice suite of products, membership database and financial computer programs.
• Ability to speak clearly, answer phones and place phone calls.
• Ability to research/retrieve information either in hard copy files or on computer systems.
• Ability to write effectively.
• Strong aptitude for numbers- adding, subtracting, multiplying and figuring percentages.
• Ability to use a calculator.
• Ability to create files, file paperwork using established filing system and maintain filing system.
• Ability to handle stress.
• Ability to multi-task and set priorities.
• Ability to manage and meet strict deadlines.
• Ability to handle confidential information.
• Ability to work as a productive member of a team.
• Ability to work flexible/changing schedule if needed during audit periods or other critical times.
• Ability to work independently, take responsibility, and follow-through.
• Ability to think independently, learns new skills quickly, and adapt to rapidly changing environments. Strong customer support skills, including responsiveness and ability to maintain professional working relationships at all levels of the company.
• Ability to analyze accounts, track expenses, and apply safeguards for accurate payment of vendors.
• Enthusiastic and positive attitude.
• Flexibility and ability to change directions easily.
• Honest and trustworthy.
• Excellent analytical and problem-solving skills.
• Excellent work ethic and high professional standards.
• Outstanding organizational and interpersonal skills.
• Attention to detail.
• Willingness to take initiative and be creative.
• Excellent interpersonal relation skills and ability to deal with members and other stakeholders effectively.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• 401(k)
• 401(k) 5% Match
• 401(k) matching
• Disability insurance
• Flexible schedule
• Life insurance
• Paid time off
• Tuition reimbursement

Schedule:

• Day shift

Ability to Commute:

• Dumfries, VA 22025 (Required)

Ability to Relocate:

• Dumfries, VA 22025: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30