Administrative Assistant

Society of Former Special Agents of the FBI, Inc.

Position Summary: This position is responsible for receptionist and administrative assistant duties for both the Society of Former Special Agents of the FBI, a non-profit membership organization and a related charitable Foundation. Responsible for answering phones, receiving mail and visitors, and related duties. Performs the full range of administrative duties associated with the Society.

Receptionist Duties

· Operates phones on a multi-line system.

· Handles incoming calls for diverse membership group.

· Using applied knowledge answers any questions or concerns of our members or the public. Performs routine tasks in association with the membership database.

· Routes calls within the organization or takes messages to be hand delivered.

· Addresses emails and forwards to the appropriate team member if unable to assist sender.

· Maintains organization of reception and workroom areas.

· Greets visitors.

· Gathers, opens, logs and distributes mail.

· Maintains a daily mail log of all incoming mail.

· Keeps track of supplies and places office supply orders.

· Contacts office service providers as needed.

Administrative Assistant Responsibilities

· Mails out all materials related to death benefits.

· Processes store orders through our membership database, package and ship as appropriate. Orders items as needed.

· Processes annual election ballots.

· Prepares and ships briefing books for all Board meetings.

· Maintains office files.

· Provides assistance throughout the office as needed.

· Assists with annual conference as required.

· May perform relief duties throughout the office as requested.

· Serves as confidential Administrative Assistant to the Executive Director.

· Performs related duties.

Qualifications

• Proficient in Microsoft Office and Google Suite
• Strong computer literacy and typing skills
• Excellent organizational and time management abilities
• Previous experience in customer service and administrative roles
• Familiarity with multi-line phone systems
• Effective phone etiquette and clerical experience
• Experience in calendar management and data entry

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience using Microsoft Office?

Experience:

• office: 2 years (Preferred)

Language:

• English (Required)

Ability to Relocate:

• Dumfries, VA 22025: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21