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Executive Personal Assistant (Private Family Office)

Society Staffing
New York, NY Full Time
POSTED ON 2/28/2025
AVAILABLE BEFORE 5/2/2025

Executive Personal Assistant (Private Family Office)

Division : Family Office

Req ID : R4206977130

Location : Chelsea, NY  10011

Salary :   $100,000 - $14 5 ,000

Schedule :

Monday – Friday, with flexibility to work weekends for special events as needed.

Benefits :

Full benefits package, including health insurance, paid vacation, sick days, 401K, and performance-based bonus.

Position Overview

A discreet and private family office is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant (EPA) to provide seamless support to the principal and their household. This role requires strong organizational skills, discretion, and adaptability in managing both personal and administrative tasks. The ideal candidate will be proactive, resourceful, and thrive in a dynamic, fast-paced environment, ensuring smooth daily operations and executing a range of responsibilities with precision and confidentiality.

Responsibilities

Household & Office Management

  • Oversee daily operations of the private residence and family office.
  • Liaise with household staff, vendors, and service providers to ensure smooth workflow and operations.
  • Maintain household and office inventories, handling procurement of necessary supplies.

Calendar & Travel Coordination

  • Manage an ever-changing schedule, coordinating appointments, meetings, and engagements.
  • Arrange complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
  • Prepare travel documents, including visas, passports, and logistics coordination.

    • Event Planning & Execution

  • Plan and execute private gatherings, dinner parties, and special occasions.
  • Manage event logistics, including coordinating with chefs, florists, caterers, and vendors.
  • Oversee personalized gifting and high-end procurement needs.

    • Staff & Vendor Oversight

  • Supervise and coordinate household and office staff, ensuring all responsibilities are executed at the highest level.
  • Hire, train, and onboard new staff members as needed.
  • Negotiate and oversee contracts with vendors, ensuring service quality and cost-efficiency.

    • Administrative & Financial Support

  • Collaborate with the CFO and COO on operational and financial matters.
  • Assist with personal and professional correspondence, document management, and reporting.
  • Maintain strict confidentiality in handling sensitive personal and business information.

    • Requirements

  • Experience : 5-7 years in a similar role within a private family office or corporate setting.
  • Bachelor’s degree preferred.
  • Strong organizational, multitasking, and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and project management tools.
  • Highly professional, polished, and poised.
  • Exceptional discretion and confidentiality.
  • Ability to work independently and anticipate needs.
  • Strong attention to detail and ability to work under pressure.
  • Valid U.S. work authorization required.
  • Valid US Passport required for international travel

    • SOCIETY STAFFING

    379 West Broadway, 2nd Floor

    New York, NY 10012

    Agency DCA License #2008231

    646.681.4777

    societystaffing.com

    Salary : $100,000 - $145,000

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