Transportation Office Assistant

We are looking for an additional position to report into our Supply Chain team. The Transportation Office Assistant role supports the freight and transportation needs of outbound goods. Do you have experience with planning transportation?

Have you worked in a role that creates and sends regular communication updates and reports related to the location and timing of shipments?

Are you able to complete paperwork that is required for arranging transportation and the shipments of goods both externally with our vendors and internally within our systems?

If you were able to answer yes to the questions above Sofidel is looking for you and your skills. We are starting to increase our ramp up plan for our expansion project. Find out more about the history of Sofidel America here https://www.sofidel.com/en/the-group/sofidel-in-the-world/sofidel-america/. This role will have the support of team members with strong experience and offer on the job training and development. We look forward to hearing from you. Come find out why people are joining the Sofidel Team!

The Transportation Office Assistant (TOA) schedules and arranges freight for the transportation of Sofidel’s outbound products and materials for domestic locations. This role supports the Supply Chain team to determine the appropriate transportation methods for delivery of products to our customers. As a TOA this role works closely with other departments to coordinator and monitor the timeliness and accuracy of shipments. This position supports inventory related functions and is exposed to many aspects of the supply chain cycle such as dispatching, packaging, loading and sorting of goods and materials in the warehouse.

• Supports Sofidel America’s Good Manufacturing Practices and HACCP to promote a safe, sanitary and hygienically sound workplace.

• Create shipping documents in SAP.

• Coordinate with other departments within the company to monitor the timeliness and accuracy of shipments and prepare reports related to the location and timing of shipments.

• Work with orders to determine the transportation methods for the delivery of our products to our customers.

• Create shipping appointments and schedule in Transporeon TMS System for the receiving department.

• Collaborate with customer service department to determine priority of sales order and to maintain tracking of shipments and accurate record keeping.

• Research alternative carriers when necessary to make recommendation regarding carriers that may have advantageous pricing and delivery schedules.

• Perform monthly, weekly or daily reports as directed by the Planning and Transportation team members and Leads.

• Follow all regulations and legal documentation norms pertaining to warehousing, transportation, and logistics.

• Scan and file appropriate paperwork.

• Daily work with Microsoft Word and Excel.

• Perform or assist the supply chain team to maintain a consistent workflow and to meet schedules and quality requirements. Notify supervision of unusual situations or problems and the need for additional support or intervention as needed.

• Maintain a safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition.

• Participate in meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

• Perform other related duties as assigned.

Education/Experience:
Associate degree or High School Diploma with minimum of two years related experience and/or training; or equivalent combination of education and experience. Must be proficient with Excel and have had exposure to SAP or a related MRP system is preferred.

Language Ability:
Ability to read and interpret documents such as safety rules, shipping/warehouse reports, inventory requirements, and contracts.

Excellent Communication skills are an essential function of this role.

Strong ability to write and communicate through email and phone calls.

Strong organizational skills and time management skills with the ability to multi-task and work independently.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to work under pressure and meet deadlines in a fast past environment.

Ability to take verbal direction and create actionable work that is accurate and timely in its delivery.

Ability to interact with others while maintaining a customer service approach with internal and external stakeholders.

Personal protective equipment (PPE) is required when in the plant and warehouse areas. PPE will include safety shoes, eye and ear protection, reflective vests and hairnets or hats along with any other necessary protection. Temperatures in the plant/warehouse can range a great deal from season to season. The employee will be exposed to considerable paper dust and employees will also be exposed to noise levels that will require hearing protection.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

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