What are the responsibilities and job description for the PART-TIME OFFICE MANAGER position at Soft Services?
Part-Time Office Manager (Brooklyn, NY)
We're seeking a reliable and detail-oriented Part-Time Office Manager to help keep our Brooklyn office running smoothly. This role is ideal for someone who enjoys organizing, has a proactive approach to problem-solving, and is comfortable managing a variety of responsibilities.
Schedule :
3 days per week, 2-3 hours / day (flexible)
Based in Brooklyn, NY
Key Responsibilities
Ongoing Duties :
Delivery Organization :
Create and maintain a system for all inbound deliveries which range from samples from vendors to inventory from our warehouse to physical mail
Keep an accessible digital system of all known inbound and outbound packages for internal visibility
Unbox and tag inbound samples according to newly developed physical process (see below : initial project), alerting key stakeholders about arrivals and deadlines to review samples
Store or dispose of samples of other materials after reviewed / used to maintain a tidy office space, keeping a detailed log of sample end-states
Schedule pickups, couriers, and / or run drop-offs to local UPS / USPS
Inventory Oversight :
Check in deliveries from our warehouse to office, generating inventory in our internal 'store' to be checked out for gifting, replacements, and / or personal use
Request inventory that is low / OOS at the office from our warehouse to transfer
Create shipping labels for internally requested packages (such as replacements, influencer `gifting, etc.) and pack out as needed
Check in and inspect customer returns, keeping tracking of any next steps required digitally, and disposing of necessary items
Submit internally requested packages through Employee Store (fulfilled via our warehouse)
Office Organization :
Keep the office clean
organized, and well-stocked with toiletries, snacks, and supplies (
outside of our dedicated cleaning crew)
Communicate with our cleaning crew as needed, including management of their invoices
Communicate with building management on any necessary repairs or issues.
Ad Hoc Support :
Assist with tasks ad hoc tasks-such as influencer packouts, sourcing marketing collateral, and running company errands as needed
Initial Project :
Develop an organizational process for managing various stock at the office (primarily samples)
Work with internal stakeholders to designate what is to be kept and what can be disposed of
Organize remaining stock in available containers, creating a labeling system as well as a digital footprint to reference internally
Develop process for sample management (lab samples, packaging samples, etc.)-from checking in, to organizing, alerting key stakeholders, ensuring review / feedback is addressed, and items are stored or disposed of after
Requirements
Strong organizational and time-management skills
Ability to work autonomously and effectively communicate with key stakeholders
Experience with inventory management and basic organizational tools (e.g., spreadsheets) is a plus
A proactive and resourceful attitude, willing to assist with various tasks as needed
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