Senior Staff Accountant

Position: Senior Staff Accountant
Location: Fairfield, NJ- Onsite
Duration: Full-time & direct hire

Position Overview:
The Senior Staff Accountant role provides support to the Controller by tracking, performing, and coordinating various tasks for office and accounting operations. In addition to general accounting responsibilities, the position’s main duties are to liaise, in a professional manner, with clients, vendors, partners and staff to complete tasks in an effective and efficient manner. In this role, you should expect to be in a fast-paced work environment and be able to prioritize tasks appropriately. The ideal candidate will be a highly organized and personable individual who is open to change and challenges as they arise.

Responsibilities:

• Responsible for the full cycle of the accounting process.
• Prepare monthly, quarterly, annual and ad-hoc financial reports including preparation of balance sheet, income statements and cash flow statements.
• Review and/or complete payment of invoices associated with accounts payable and ensure payments are charged to the appropriate accounts.
• Prepare and process weekly payroll.
• Prepare weekly prevailing wage reports.
• Perform general cost accounting and other related duties for the organization.
• Book customer payments.
• Assist with PO creation and close purchase orders.
• Maintain the general ledger, including preparing recurring journal entries.
• Reconcile jobs to the general ledger, investigate any discrepancies and prepare journal entries for corrections and reclassifications. Problem-solving prior to any impact on the project.
• Analyze and report job costs and profit margin status.
• Reconcile manufacturing costs to the general ledger, investigate any discrepancies and prepare journal entries for corrections and reclassifications.
• Analyze and report manufacturing costs and profit margin status on sales of manufactured inventory.
• Manage the depreciation schedule.
• Handle monthly, quarterly, and annual closings recognizing revenue and COGS and all related financial reporting.
• Ensure all accounting practices are in compliance with GAAP and other regulatory requirements.
• Assist in audit preparation and support and budgeting.
• Assist with billing and tax documentation preparation.
• Monitor and manage Sales Tax Reporting.
• Assist with other departments and special projects when needed.
• Create weekly check runs and send remittances to vendors.
• Create, review, and send the PO report to Project Execution.
• Create and send AR report to the Project Managers after posting payments.
• Create and send Monthly Reporting Package to Controller.
• Maintain all Roll forward Spreadsheets.
• Create and update records and databases with financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Audit cycle - physical inventory counts.
• Manage prepaid expenses and various accruals.
• Answer vendor inquiries.
• Verify and confirm customer orders, as needed.
• A/R and collections as required.
• Accounting research as required.
• Perform other duties as assigned.

Requirements:

• A bachelor’s degree in accounting, finance, or a related field is required.
• Five or more years’ experience in accounting.
• Two or more years’ experience in the construction industry.
• Excellent knowledge of accounting regulations and procedures including GAAP.
• Advanced MS Excel skills including VLOOKUP’s and Pivot Tables.
• Proficiency with QuickBooks or Sage.
• Strong analytical and problem-solving skills.
• Excellent organizational and leadership skills.
• Must be able to work under tight deadlines in a fast-paced environment with strong attention to detail.
• Must be a strong communicator with the ability to effectively present financial information to a variety of audiences.
• Must be an excellent multitasker who remains organized even when receiving data from various sources.
• Must be a team player who will work well in a small company environment with outstanding interpersonal skills.
• Additional certification (CPA or CMA) is a plus.
• It may require frequent standing, bending, and lifting up to 40 lbs.